Secretaries

IUK; Kuwait City; On-site; KWD 6,000 - 9,000; Full time

Job summary

The International University of Science & Technology in Kuwait (IUK) invites applications for a Secretary to provide clerical and administrative support across the university office. You will manage schedules, handle correspondence, and coordinate with internal and external stakeholders.

The role requires a minimum high school diploma, strong communication, and proficiency in Microsoft Office. You will maintain records, assist with reports, and perform reception duties, contributing to smooth

Qualifications

• Minimum high school diploma.
• Proven work experience as a Secretary or Administrative Assistant.
• Familiarity with office organization and optimization techniques.
• Knowledge of Microsoft Office suite.
• Strong written and verbal communication skills.

Responsibilities

• Answer phone calls and redirect them when necessary.
• Manage the daily/weekly/monthly agenda and arrange new meetings and appointments.
• Prepare and disseminate correspondence, memos and forms.
• File and update contact information of internal and external partners.
• Support and facilitate the completion of regular reports.
• Develop and maintain a filing system.
• Check frequently the levels of office supplies and place appropriate orders.
• Undertake occasional receptionist duties.
• Other duties as assigned.

Skills

Excellent communication

Multitasking

Time management

Organizational skills

Education

High school diploma

Professional certificates asset

Tools

Microsoft Office

Project Management

Job description

The International University of Science & Technology in Kuwait (IUK) is a newly established private university in Kuwait, with a new campus located in the heart of Kuwait near the Avenues Mall. Fully accredited by the Private Universities Council (PUC), the University offers a wide range of academic programs in Engineering, Business, and Arts and Social Sciences. In addition to the academic programs, the IUK has established the University Foundation Program (UFP) that offers English and Math foundation programs.

The Secretary provides clerical and administrative support to ensure the smooth and efficient operation of the office. The role involves coordinating schedules, managing correspondence and documentation, maintaining records, and assisting colleagues and management with day-to-day administrative tasks. The Secretary also serves as a point of contact for internal and external stakeholders, being an integral part of the university's operations.

Responsibilities

• Answer phone calls and redirect them when necessary
• Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
• Prepare and disseminate correspondence, memos and forms
• File and update contact information of internal and external partners
• Support and facilitate the completion of regular reports
• Develop and maintain a filing system
• Check frequently the levels of office supplies and place appropriate orders
• Undertake occasional receptionist duties
• Other duties as assigned

Education

• Minimum high school diploma
• Professional certificates are an asset

Experience

• Proven work experience as a Secretary or Administrative Assistant
• Familiarity with office organization and optimization techniques

Technical Skills

• Microsoft Office
• Project Management

Behavioral Skills

• Excellent written and verbal communication skills
• High degree of multi-tasking and time management capability