Personal Assistant to Chief Executive Officer

Future Technology Systems Co. (FutureTEC); Kuwait City; Vor Ort; KWD 15.000 - 27.000; Vollzeit

Zusammenfassung

FutureTEC is seeking a highly organized Personal Assistant to the CEO to provide high-level administrative and coordination support across multiple countries. You will act as the strategic right hand to the CEO, ensuring efficiency, discretion, and seamless interaction with internal teams and external partners.

The role requires exceptional professionalism, strong communication skills, and the ability to manage calendars, travel, reporting, and ad-hoc projects in a fast-paced regional

Qualifikationen

• Bachelor’s degree in Business Administration or related field preferred.
• 5+ years of experience as a Personal/Executive Assistant to senior leadership.
• Strong organizational, time-management, and multitasking skills.
• Excellent written and verbal communication in English.
• Ability to work across multiple countries and time zones.

Aufgaben

• Manage the CEO’s calendar, meetings, travel, and priorities with precision.
• Prepare agendas, briefing documents, presentations, and follow-ups for meetings.
• Handle confidential correspondence and sensitive information with discretion.
• Gatekeep the CEO’s time to focus on strategic priorities.
• Coordinate with department heads to track action items and deadlines.
• Follow up on executive decisions and ensure timely execution across teams.
• Prepare reports, dashboards, and executive summaries.
• Assist in organizing board and leadership meetings.

Kenntnisse

Organizational skills

Time management

Multitasking

Communication in English

Ausbildung

Bachelor's degree in Business Administration

Tools

Microsoft Office

Teams

SharePoint

Jobbeschreibung

Personal Assistant to the CEO

Location: Kuwait

Reporting to: CEO

Company: FutureTEC

Employment Type: Full-time

Role Overview

We are seeking a highly organized, proactive, and trusted Personal Assistant to the CEO to provide high-level administrative, operational, and coordination support. This role requires exceptional professionalism, discretion, and the ability to operate confidently in a fast-paced, executive environment across multiple countries.

The ideal candidate will act as a strategic right hand to the CEO, ensuring efficiency, structure, and seamless coordination across internal teams, external partners, and executive stakeholders.

Key Responsibilities

Executive & Administrative Support

• Manage the CEO’s calendar, meetings, travel, and priorities with precision.
• Prepare agendas, briefing documents, presentations, and follow-ups for meetings.
• Handle confidential correspondence, documents, and sensitive information with the highest discretion.
• Act as a gatekeeper for the CEO’s time, ensuring focus on strategic priorities.

Business Coordination & Follow-Up

• Coordinate with department heads to track action items, deadlines, and deliverables.
• Follow up on executive decisions and ensure timely execution across teams.
• Support preparation of reports, dashboards, and executive summaries.
• Assist in organizing board meetings, leadership meetings, and strategic workshops.

Communication & Liaison

• Serve as a primary point of contact between the CEO and internal/external stakeholders.
• Draft professional emails, letters, and communications on behalf of the CEO.
• Coordinate with partners, vendors, consultants, and investors as required.
• Maintain professional communication across different cultures and regions.

Travel & Logistics

• Plan and manage complex regional and international travel itineraries.
• Handle visas, accommodations, transportation, and meeting schedules.
• Ensure all travel arrangements are efficient and aligned with business objectives.

Process & Organization

• Help organize and structure incoming requests, documents, and approvals.
• Maintain orderly digital and physical filing systems.
• Support process improvements to enhance executive office efficiency.
• Assist in ad-hoc projects and special assignments as needed.

Required Qualifications & Skills

• Bachelor’s degree in Business Administration or a related field (preferred).
• 5+ years of experience as a Personal Assistant / Executive Assistant to senior leadership.
• Strong organizational, time-management, and multitasking skills.
• Exceptional written and verbal communication skills in English (Arabic is a stron
• High level of professionalism, maturity, and discretion.
• Ability to work independently and anticipate executive needs.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with Teams, SharePoint, or similar tools is an advantage.
• Comfortable working across multiple countries and time zones.

Personal Attributes

• Trustworthy and highly confidential
• Proactive, detail-oriented, and solution-driven
• Calm under pressure and adaptable to change
• Strong interpersonal and coordination skills
• Business-minded with executive presence

Why Join Us

• Work directly with the CEO on strategic and regional initiatives.
• Exposure to executive decision-making, leadership, and high-impact projects.
• Dynamic and professional working environment within a growing regional organization.
• Opportunity for long-term growth and increased responsibility.