Admin Associate – Real Estate

Confidential; Kuwait City; On-site; KWD 800 - 1,400; Full time

Job summary

Confidential, Kuwait-based real estate company, seeks an Admin Associate who is well-organized and detail-oriented to join the team. The role provides administrative support to management and internal departments, handling documentation, coordination, and follow-up tasks.

The ideal candidate will manage documents, minutes of meetings, schedules, and prepare presentations and reports, while maintaining confidentiality and ensuring timely completion of action items.

Qualifications

• 3-5 years of relevant experience in administration, office coordination, or a related role.
• Arabic-speaking candidates preferred, with good communication in English.
• Experience in the real estate industry would be an advantage.
• Strong organizational, documentation, coordination, and follow-up skills.
• Ability to work independently, manage priorities, and meet deadlines.

Responsibilities

• Organize, maintain, and manage company documents, records, and filing systems.
• Prepare and maintain Minutes of Meetings (MOM) and follow up on action points to ensure timely completion.
• Schedule and coordinate meetings, appointments, and management calendars.
• Prepare meeting agendas, presentations, reports, and other supporting documents.
• Coordinate with management and various departments to ensure smooth administrative operations.
• Draft and prepare professional correspondence, letters, reports, and other administrative documents.
• Maintain accurate records and ensure efficient document control and retrieval.
• Monitor pending administrative tasks, follow up with relevant stakeholders, and ensure deadlines are met.
• Provide day-to-day administrative and coordination support to management and internal teams.
• Handle confidential information with professionalism and discretion.

Skills

Administrative skills

Documentation

Coordination

Follow-up

Time management

Attention to detail

Tools

MS Office

Job description

We are looking for a well-organized and detail-oriented Admin Associate to join a real estate company in Kuwait.

The ideal candidate should have strong administrative, documentation, coordination, and follow-up skills, with the ability to manage multiple tasks, maintain accurate records, and provide effective administrative support to management and internal departments.

Key Responsibilities:

• Organize, maintain, and manage company documents, records, and filing systems.
• Prepare and maintain Minutes of Meetings (MOM) and follow up on action points to ensure timely completion.
• Schedule and coordinate meetings, appointments, and management calendars.
• Prepare meeting agendas, presentations, reports, and other supporting documents.
• Coordinate with management and various departments to ensure smooth administrative operations.
• Draft and prepare professional correspondence, letters, reports, and other administrative documents.
• Maintain accurate records and ensure efficient document control and retrieval.
• Monitor pending administrative tasks, follow up with relevant stakeholders, and ensure deadlines are met.
• Provide day-to-day administrative and coordination support to management and internal teams.
• Handle confidential information with professionalism and discretion.

Requirements:

• 3-5 years of relevant experience in administration, office coordination, or a related role.
• Experience in the real estate industry would be an advantage.
• Arabic-speaking candidates preferred, with good communication skills in English.
• Strong organizational, documentation, coordination, and follow-up skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, and Outlook).
• Experience preparing meeting minutes, reports, presentations, and professional correspondence.
• Excellent attention to detail, time management, and multitasking abilities.
• Ability to work independently, manage priorities, and meet deadlines.
• Strong interpersonal skills with the ability to coordinate effectively with management and different departments.
• Professional approach to handling confidential information.