Executive Secretary

Primeone Group; Kuwait; On-site; KWD 9,225 - 15,375; Full time

Job summary

Primeone Group in Kuwait is seeking a dynamic Executive Secretary to support the Managing Director and CEO. This role involves managing daily schedules, preparing reports, and coordinating travel arrangements. The ideal candidate will possess excellent presentation and interpersonal skills, strong organizational abilities, and proficiency in MS Office and Photoshop. You will represent the company in VIP guest interactions and help organize corporate events, ensuring effective communication and project support.

Qualifications

• Excellent presentation and interpersonal skills; ability to interact confidently with senior stakeholders.
• Strong time management and organizational skills; ability to multitask effectively.

Responsibilities

• Manage daily agenda, schedules, and priorities for MD and CEO.
• Prepare professional reports, charts, and presentations.
• Arrange travel, visas, accommodation, and itineraries.

Skills

Presentation skills

Interpersonal skills

Time management

MS Office proficiency

Photoshop skills

Job description

Position Overview

We are seeking a dynamic and highly organized Executive Secretary to support the Managing Director (MD) and Chief Executive Officer (CEO). This role requires excellent presentation, English communication, and time‑management skills, along with the ability to manage multiple priorities in a fast‑paced environment. The ideal candidate will be polished, discreet, and proficient in MS Office and design tools such as Photoshop, ensuring smooth coordination of executive, client‑facing, and project‑related activities.

Key Responsibilities

• Executive & Administrative Support
  • Manage daily agenda, schedules, and priorities for MD and CEO.
  • Ensure timely preparation of reports, presentations, and documentation.
  • Handle confidential and sensitive information with utmost discretion.
• Client & Guest Relations
  • Meet and greet important customers, business partners, and VIP visitors.
  • Represent the company professionally with excellent interpersonal skills and presentation.
  • Assist with organizing corporate/social events and media-related coordination.
• Project Coordination
  • Maintain accurate project documentation (contracts, correspondence, and meeting minutes).
  • Prepare project‑related correspondence, subcontract agreements, and work orders for signature.
  • Coordinate with departments to ensure timely project support.
• Travel & Logistics
  • Arrange travel, visas, accommodation, and itineraries for management and staff.
  • Ensure smooth execution of official trips with cost and time efficiency.
• Presentation & Creative Support
  • Prepare professional reports, charts, and presentations in Excel and PowerPoint.
  • Support with design requirements (social media creatives, internal documents, event materials) using Photoshop/graphic tools.

Qualifications & Skills

• Excellent presentation and interpersonal skills; ability to interact confidently with senior stakeholders.
• Strong time management and organizational skills; ability to multitask effectively.