Executive Assistant

Maseera; Kuwait City; On-site; KWD 7,000 - 11,000; Full time

Job summary

Maseera is seeking an experienced executive assistant to organize day-to-day operations for the manager, oversee schedules, and screen communications. You will prepare reports, attend key meetings, and draft basic legal documents, ensuring all filings stay current.

The role requires strong English and Arabic fluency, with MS Office proficiency and at least three years in a related field. A professional, detail-oriented approach is essential.

Qualifications

• Bachelor's degree in a related field.
• Minimum 3 years of experience in a related field.
• Fluency in English and Arabic; French is an added benefit.
• Proficiency with MS Office (Word, Excel, PowerPoint).

Responsibilities

• Organize and manage the day-to-day running of the manager's professional and personal affairs to ensure high-quality support.
• Manage the schedules to ensure effective time management, coordinate activities, prioritise appointments and reschedule where necessary.
• Screen and monitor the manager’s correspondence, including calls, emails, post and fax, to ensure timely handling.
• Collect and research information on assigned matters, and produce reports as requested.
• Attend senior level meetings (executive committee, board meetings) and record minutes for future reference.
• Organize and set up meetings and working sessions to inform concerned parties accordingly.
• Review and edit legal and non-legal documents.
• Monitor and update summaries of leases and other contracts.
• Draft basic legal documents such as undertakings, proxies, resolutions and others.
• Maintain the online filing of corporate documents and keep other legal documents up-to-date

Skills

Fluent English

Fluent Arabic

French is a plus

Education

Bachelor's Degree

Tools

MS Office

Job description

Job Summary

• Organize and manage the day-to-day running of the manager's professional and personal affairs in order to ensure the provision of high-quality support.
• Manage the schedules to ensure effective time management, coordinate activities, prioritize appointments and reschedule where necessary.
• Manage, prioritize, screen and monitor the manager’s correspondence, including calls, emails, post and fax, in order to ensure they are dealt with in a timely manner.
• Collect and research information on assigned matters, as well as produce reports as requested.
• Attend senior level meetings (i.e. executive committee, board meetings and other) and record minutes of meeting for future reference.
• Organize and set up meetings and working sessions in order to inform the concerned parties accordingly.
• Review and edit legal and non-legal documents.
• Monitor and update summaries of leases and other contracts.
• Draft basic legal documents such as undertakings, proxies, resolutions and other.
• Maintain the online filing of the corporate documents and keep other legal documents up-to‑date

Qualifications, Experience, Knowledge

• Bachelor's Degree
• 3 years of experience in a related field
• Fluency in English and Arabic; French is a plus
• Proficiency in MS Office

Competencies

• Initiative
• Attention to details
• Relationship Building
• Communication Skills
• Customer Focus
• Planning and Organizing
• Self Confidence