Administration Assistant

Al Tijaria Group; Kuwait; In loco; KWD 8900 - 13.000; Tempo pieno

Descrizione del lavoro

Al Tijaria Group is seeking a capable executive assistant to support the CEO and HR & Legal Affairs Group in Kuwait. The role involves preparing correspondence, managing calendars, drafting documents, and handling calls and visitors with professionalism.

You will maintain filing systems, transcribe meeting minutes, and ensure timely follow-up on actions, often juggling multiple tasks across departments. Strong communication and organizational skills are essential.

Competenze

• Calendar management and scheduling for the CEO/HR & Legal Affairs Group.
• Drafting and editing correspondence and reports.
• Maintaining organized filing and record-keeping systems.

Mansioni

• Prepare correspondence, reports, and materials for presentations as directed by the CEO.HR & Legal Affairs Group.
• Arrange appointments, calendars, and schedules for the CEO/HR & Legal Affairs Group.
• Write or draft correspondence and compile reports and documents.
• Review incoming correspondence and initiate replies as appropriate; route matters for action and follow up.
• Review outgoing correspondence for grammar, policy conformance, and factual accuracy.
• Record and transcribe draft minutes of meetings; produce documents in draft or final format.
• Receive calls, greet visitors, relay messages, and provide information or direct callers.
• Maintain files/record-keeping systems; sort, label, file and retrieve documents relevant to department operations.
• Any other task assigned by management with multi-tasking support.

Conoscenze

Calendar management

Executive support

Written communication

Minute taking

Phone etiquette

Descrizione del lavoro

1. Prepare correspondence, reports, and materialsfor presentations as directed by C.E.O. HR & Legal Affairs Group.

2. Arrange appointments, calendars, and schedulesof the C.E.O. HR & Legal Affairs Group.

3. Write or draft correspondence, compile reports,documents and/or other written materials.

4. Review incoming correspondence; initiate repliesas appropriate; route matters requiring action by employees or otherorganizations and follow up to ensure actions are completed.

5. Review outgoing correspondence to ensuregrammatical and procedural conformance to general policy and factualcorrectness.

6. Record and/or transcribe the draft minutes ofmeetings and produce document in draft or final format.

7. Receive calls and/or greet visitors, take andrelay messages, respond to requests for information; provide information ordirect caller/visitor to appropriate individual.

8. Maintain and/or create files or record-keepingsystems. Sort, label, file and retrieve documents, or other materials relevantto department operations.

9. Any other task assigned bymanagement and ability for supporting with multi tasks.