Administrative Assistant

Dasman Diabetes Institute; Kuwait City; Sur place; KWD 3 000 - 5 400; Plein temps

Résumé du poste

Dasman Diabetes Institute in Kuwait City seeks a seasoned General Services Coordinator to support routine office operations, scheduling, correspondence, and procurement workflows. You will handle calendar management, track contracts, and maintain vendor records with discretion.

The role requires at least five years of similar experience, strong attention to detail, and bilingual fluency. You will liaise with multiple departments to process requisitions, quotations, and vendor communications

Qualifications

• 5 years minimum of similar experience.
• Strong trust and confidentiality.
• Accurate scheduling and meeting coordination.
• Precise handling of records and documents.
• Fluent in both languages; oral and written.

Responsabilités

• Schedule meetings and manage the general services calendar
• Handle daily correspondence
• Review contracts and renewals
• Coordinate with departments on requirements (payments, budgets, HR and staff issues)
• Prepare purchase requisitions, gate passes, inquiries and quotations for general services works
• Coordinate with concerned departments on various requirements
• Follow-up with contractors and monthly service reports
• Update records for contractor payments, purchase orders, requisitions and quotations
• Create and maintain General Services department staff documents and executive secretarial duties
• Perform other duties as assigned by General Services Manager

Connaissances

Scheduling

Confidentiality

Record keeping

Bilingual

Communication

Formation

University Degree or Diploma

Outils

MS Office

Excel

Description du poste

b Language b Arabic English b Years of Experience b 2 b Closing Date b 12 November 2026

Function

Supports General Services processes by administering routine job scheduling appointments booking tickets preparing purchase orders contractors follow up requisition and typing correspondences

Responsibilities

• Handling General services calendar to schedule meetings and set reminders
• Handling daily incoming outgoing correspondence
• Review all contracts and follow up on timely renewals
• Making telephone calls whenever requested by General services manager divert calls to relevant staff
• Update contact list
• Draft and prepare business correspondence
• File documents and ensure confidentiality of documents
• Prepare purchase requisitions gate passes inquiries and follow up quotations for various general services works
• Coordinate with concerned departments whenever necessary on various requirements e g payments budgets HR and staff issues contractor details maintenance related issues
• Follow-up with contractors and monthly service reports
• Updating records for contractor payments purchase orders purchase requisitions quotations received
• Create and maintain General services department staff documents evaluations and other information and all executive secretarial duties
• Perform any other duties as assigned by the General services manager

Required Skills and Expertise

• 5 years minimum of similar experience
• Full trust and confidentiality
• Accuracy in the order of scheduled appointments and meetings
• Precision in arranging and coordinating incoming and outgoing
• Knowledge of all the offers and prices of companies
• Precision in updating records for contractor payments purchase orders purchase requisitions quotations received
• Accuracy in arranging files and official papers
• Accuracy in drafting and writing business correspondence
• Bilingual and fluent in both languages
• Speaking Writing

Other Comments

strong Education strong University Degree Diploma