Administrative Assistant

confidential; Kuwait; On-site; KWD 6,000 - 10,000; Full time

Job summary

Confidential in Kuwait seeks a professional administrative/secretarial candidate to provide full office support for the direct Manager. You will handle callers, correspondences, and drafting replies while managing time and ensuring smooth scheduling of meetings.

You will coordinate VIP visits, travel arrangements, and meeting logistics, ensuring protocol and cultural considerations are observed. Strong bilingual English/Arabic communication is essential.

Qualifications

• Minimum 3 years of related experience.
• Fluency in English and Arabic.

Responsibilities

• Provides professional administrative/secretarial service, routing callers and correspondences and drafting replies.
• Acts as first contact for visitors to the direct Manager and schedules visits.
• Provides a time management/diary service for the direct Manager and ensures attendance at meetings.
• Coordinates reception and logistical arrangements for visiting VIPs and dignitaries with proper protocol.
• Arranges travel, complex itineraries and venues to maximize time efficiency.
• Schedules and arranges meetings, venues, supplies and may attend as minute’s secretary.
• Maintains records/files, replenishes stationery and arranges servicing of office equipment.
• Performs other duties as instructed by the direct manager.
• Works according to established procedures; assignments reviewed by supervisor.

Skills

Related experience

English

Arabic

Job description

Job Description

Purpose and Scope

• Provides a complete secretarial/clerical service including office management, time management, correspondence and clerical responsibilities.

Key Responsibilities

• Provides a professional administrative/secretarial service, routing callers and correspondences as necessary and taking initiative in drafting and finalizing replies where appropriate to ensure that all matters are dealt with efficiently and appropriately
• Acts as first point of contact for both internal and external visitors wishing to contact the direct Manager to filter and schedule visits.
• Provides a time management/diary service for the direct Manager to ensure effective use of time and attendance at all meetings at the appointed times
• Co-ordinates and facilitates the reception and logistical arrangements for visiting VIPs and dignitaries, ensuring observance of protocol and sensitivity to cultural aspects
• Makes travel arrangements in a time-effective way, including arranging complex itineraries / venues, ensuring most effective use of time
• Makes arrangements for meetings, including booking venue, ensuring all participants are aware of timing, adequate supplies of stationery are available and may attend meeting as minute’s secretary
• Maintains records/files, replenishes stationery and arranges servicing of office equipment to ensure the direct Manager can function effectively and with minimum disruption
• Performs other duties in line with scope of work and as instructed by the direct manager
• Works according to well-defined procedures, clearly set precedents or vocational standards and completed assignments are subject to review by supervisor.

Skills

• Minimum 3 years of Related Experience
• Language Skills: English, Arabic