Unit Facility Management Specialist

Ingka External; Roma; On-site; EUR 25,000 - 31,000; Full time

Job summary

IKEA is seeking a Unit Facility Management Specialist in Italy to ensure safe, compliant and efficient environments for customers and co-workers. You will support property management, provide technical guidance and share knowledge across teams to improve operations and asset reliability.

The role focuses on maintenance planning, regulatory compliance and cost-effective service delivery, with an emphasis on sustainability and energy/water efficiency across multiple sites.

Qualifications

• Background in Facility Management or technical maintenance.
• Experience with multi-site or high-volume retail facilities.
• Knowledge of safety regulations and risk management.
• Understanding of KPIs and cost management.
• Bilingual Italian and English.

Responsibilities

• Support management and maintenance of IKEA properties.
• Provide technical guidance for FM services.
• Share specialist knowledge across FM org.
• Assist planning, budgeting and cost performance.
• Monitor permits, licenses and regulatory requirements.
• Promote sustainable FM practices.

Skills

Facility management

Engineering background

Cost management

Safety compliance

Bilingual Italian/English

Education

Engineering degree

Facility Management qualification

Tools

FM software

Maintenance systems

Job description

At IKEA, we create and maintain safe, compliant, sustainable and efficient environments for our customers, co‑workers and business. As a Unit Facility Management Specialist, you will help ensure the reliable performance of our properties by combining technical expertise, operational efficiency and a sustainable approach to facility management.

WHAT YOU'LL BE DOING DAY TO DAY

• Working closely with and reporting to the Unit Facility Management Manager, support the management and maintenance of IKEA properties, ensuring safety, regulatory compliance, operational efficiency and a reliable environment for customers and co‑workers.
• Provide technical guidance and support the delivery of Facility Management services in line with applicable regulations, IKEA standards and operational requirements.
• Share specialist knowledge across the Facility Management organization, collaborating with local and international teams to identify needs, exchange best practices and continuously improve ways of working.
• Support projects, planning, budgeting and performance monitoring to optimize operational costs, strengthen asset reliability and improve service efficiency.
• Monitor permits, licenses, certifications and regulatory requirements, ensuring that buildings, equipment and Facility Management activities comply with relevant legislation and safety standards.
• Promote sustainable Facility Management practices related to energy and water efficiency, resource consumption, waste reduction and environmental impact.

WHAT YOU'LL NEED TO HAVE

• A background in Facility Management, technical maintenance or building operations, preferably within a multi‑site organization or high‑volume retail environment. A degree or professional qualification in Engineering, Facility Management or a related field is preferred.
• Strong technical understanding of buildings, systems and equipment, including maintenance processes, asset management, repair planning and long‑term investment needs.
• Experience or knowledge of technical Facility Management services, including planned, preventive and reactive maintenance, work order management, supplier and contract coordination, preferably in commercial or food service facilities.
• Knowledge of safety regulations, compliance requirements and risk management related to buildings, equipment and technical operations.
• Understanding of Facility Management performance indicators, operational planning and cost management, with the ability to identify opportunities for efficiency and continuous improvement.
• Knowledge of sustainable building operations, including energy and water consumption, emissions, waste management and environmental impact; experience with sustainability initiatives is a plus.
• Good knowledge of Facility Management digital tools and systems, with the ability to collaborate with different stakeholders and contribute to technical improvement projects.
• Good knowledge of both Italian and English, written and spoken.

WHAT WE OFFER

Permanent contract classified at Level 3 under the Italian National Collective Labour Agreement for Modern Organized Distribution. The annual gross salary for this position starts from € € 27,774.88.

We believe in valuing everyone’s unique contribution, which is why the final compensation package will be defined based on the candidate’s experience, skills, professional background and overall qualifications in line with internal equity principles and the specific scope of the role.

WE CARE FOR PEOPLE

At IKEA we cultivate an inclusive work environment where everyone feels welcomed, accepted, respected, acknowledged for its uniqueness and where we work together in a supportive climate regardless age, gender, religion, sexual orientation, family situation and ability. Our recruitment process may include recorded video interviews, digital platforms, and assessments (e.g., logical–numerical or aptitude tests). If you have a disability or any specific needs you’d like us to be aware of, please feel free to share this with us during your first contact with our recruitment team. We’ll make sure you receive the support and accessibility you need to fully engage in the process.