Travel support (fixed term)

IT807 Valmet Tissue Converting S.p.A.; Mugnano; On-site; EUR 26,000 - 36,000; Full time

Job summary

Valmet is seeking a Travel Coordinator in Italy to support employees involved in global business activities. You will coordinate travel arrangements, manage travel-related administration, and collaborate with colleagues across functions and external partners worldwide.

The role offers exposure to SAP-driven processes, onboarding support for new hires, and a chance to develop expertise in reporting and employee services within an international industrial setting.

Qualifications

• Degree in Languages, Business Administration, Economics, or a related field.
• Experience in administration, travel arrangements, employee support, or similar roles.
• Knowledge of SAP is considered an advantage.
• Strong communication skills in Italian and English.
• Organized, proactive, and able to manage problems with accuracy and timeliness.

Responsibilities

• Manage monthly timesheet processing and working-hour reporting for travelling field employees through SAP
• Review and process expense claims, travel costs, and related reporting in cooperation with Finance and Controlling
• Coordinate travel arrangements, visa applications, passport requests, rental cars, and corporate credit cards
• Support new hires during onboarding by collecting documentation, updating employee records, and providing travel-related guidance
• Assist employees during business trips and help resolve travel-related issues when they arise

Skills

Strong communication skills

BI-lingual Italian/English

Experience in administration

Education

Degree in Languages, Business Admin, Economics or related field

Tools

SAP

Job description

Join our team and play a key role in supporting employees involved in global business activities! You will coordinate travel arrangements, manage travel-related administration, and collaborate with colleagues across multiple functions as well as external partners worldwide. This is an excellent opportunity to build expertise in travel coordination, reporting, and employee support in an international industrial environment.

Responsibilities

• Manage monthly timesheet processing and working-hour reporting for travelling field employees through SAP
• Review and process expense claims, travel costs, and related reporting in cooperation with Finance and Controlling
• Coordinate travel arrangements, visa applications, passport requests, rental cars, and corporate credit cards
• Support new hires during onboarding by collecting documentation, updating employee records, and providing travel-related guidance
• Assist employees during business trips and help resolve travel-related issues when they arise

Expectations

• Degree in Languages, Business Administration, Economics, or a related field
• Experience in administration, travel arrangements, employee support, or similar roles
• Knowledge of SAP is considered an advantage
• Strong communication skills
• Proficiency in both Italian and English
• Organized, proactive, and able to manage problems with accuracy and timeliness
• Enjoy working collaboratively and providing responsive support to colleagues

Success in this position requires strong organizational skills, attention to detail, and the ability to provide responsive support to employees working globally. You are comfortable managing deadlines, coordinating with different stakeholders, and handling administrative tasks accurately.

We also expect you to align with Valmet’s Leadership Principles—practical behaviours that guide how we lead, collaborate, and succeed together:

• Take accountability – Act with ownership, set clear expectations, and follow through
• Lead with courage – Champion change, try bold ideas, and learn quickly
• Build on trust – Listen to understand, be open, and create psychological safety
• Collaborate for growth – Work across boundaries, value diverse perspectives, and focus on customer value

Salary and Contract

Salary Range : €26.000 - €36.000 gross annual salary (RAL), qualifica white collar with classification at C2-C3 level, depending on experience and qualifications.

Employment Contract: This is a temporary position with a fixed-term contract of 12 months under the Italian National Collective Labour Agreement (CCNL) for the Metalworking Industry and Plant Installation Sector (CNEL C011), as applied by Valmet Italy.

Salary Transparency: We are committed to providing clear and transparent information regarding compensation, benefits, and employment conditions throughout the recruitment process.

We are committed to fostering an inclusive workplace and welcome applications from candidates with disabilities and individuals belonging to protected categories under Italian Law 68/99.

We welcome applicants from all backgrounds and make hiring decisions based on skills, experience, and potential, never on personal characteristics such as gender, gender identity, age, ethnicity, nationality, disability, neurodiversity, religion, sexual orientation, or political views.

About Valmet

When everything works together Valmet is where the best talent from a wide variety of backgrounds comes together. We work together with our customers throughout the entire lifecycle, delivering cutting-edge technologies and services as well as mission-critical automation and flow control solutions. Backed by more than 225 years of industrial experience and a global team of over 19,000 professionals close to customers, we are uniquely positioned to transform industries toward a regenerative tomorrow. At Valmet, diversity of thought drives innovation. We are committed to a respectful and inclusive environment, where people can be themselves and are supported to contribute at their best. Valmet is a global technology leader in serving process industries. We work with our customers throughout the lifecycle, delivering cutting-edge technologies and services, as well as mission-critical automation and flow control solutions. Backed by more than 225 years of industrial experience and a global team of 18,500 professionals close to customers, we are uniquely positioned to transform industries toward a regenerative tomorrow. In 2025, Valmet’s net sales totaled approximately EUR 5.2 billion. Our head office is in Espoo, Finland, and we have experts in approximately 40 countries around the world. Valmet’s shares are listed on Nasdaq Helsinki.

To protect our candidates' privacy, Valmet will never ask any personal information such as banking information or social security number during the recruitment process.