Student Experience Coordinator, Sp'27 (Rome, Italy)

The Institute for Study Abroad; Roma; On-site; EUR 12,000 - 25,000; Full time

Benefits offered by this job

Flexible work arrangements

Professional development opportunities

Work-life balance appreciation

Job summary

The Institute for Study Abroad (IFSA) is seeking a Student Experience Coordinator for Rome, Italy, on a defined-term, full-time contract from December 2026 through May 2027. You will support undergraduate study abroad students, coordinate co-curricular activities, manage welfare checks, and assist with budgeting and communications.

Fluency in Italian and English, strong organizational skills, and experience with Salesforce and Microsoft 365 are preferred.

Qualifications

• Work experience in higher education, tourism, event planning, or hospitality preferred.
• Strong time management and planning skills; able to work independently on time-sensitive tasks.
• Sufficient professional proficiency in Italian and English for on-site duties.
• Strong attention to detail in creating documents and managing data.
• Experience with Salesforce and Microsoft 365; familiarity with WhatsApp Business/Instagram/Xero preferred.
• Undergraduate degree preferred; legal right to work in Italy.

Responsibilities

• Support orientation, excursions, and events, including planning and post-delivery follow-up.
• Assist staff and faculty with planning and delivering co- and extra-curricular activities.
• Prepare and present pre-arrival student webinars.
• Coordinate program arrivals and welfare check-ins.
• Assist with program budgets and evaluations; communicate with students and partners.
• Conduct regular student well-being checks and support academic management of programmes.

Skills

Bilingual Italian/English

Time management

Attention to detail

Team collaboration

Education

Undergraduate degree

Tools

Salesforce

Microsoft 365

WhatsApp Business

Instagram

Xero

Job description

Student Experience Coordinator, Spring 2027

• Contract Type: Full Time, Defined Term; December 2026 - May 2027
• Salary: 24,500 EUR annually, proportional for the duration of the contract
• Benefits: Enjoy flexible work arrangements, an appreciation for work/life balance, and professional development opportunities
• Location: Rome, Italy
• Reports to: Italy Programs Director, based in Rome

Position Overview

Are you a life-long learner who wants to help others grow through global experiences?

Do you thrive in mission-driven environments and enjoy supporting students on their personal, academic, and intercultural journeys?

If so, we invite you to join our global community at IFSA!

We are looking for an individual to support IFSA’s programmes in Rome, Italy. As a student experience coordinator, you will provide academic and cultural support for undergraduate Study Abroad students, organize co-curricular activities, and contribute to overall operations. You’ll collaborate with local and international teams across Europe, Global Health & Safety, Programme Operations, Academic Programmes, and Student Engagement.

IFSA (Institute for Study Abroad) is a US-based nonprofit organization that creates global learning environments to help students gather the critical perspectives, knowledge, and skills essential for future success. With innovative programming and world-class support, IFSA delivers future-focused study abroad options in 19 countries and 48 cities around the globe. Our commitments to inclusive excellence , intercultural agility , individualized learning and enduring impact are present in every aspect of our programs.

Learn more about IFSA at https://www.ifsa-butler.org/

In This Position, Your Responsibilities Would Include

• Support orientation, excursions, and other events as needed, with a special focus on custom programs planning, delivery, and post-delivery follow-up.
• Assist IFSA staff and faculty with planning and delivery of co- and extra-curricular activities.
• Assisting in preparing and presenting pre-arrival student webinars
• Coordinating program arrivals
• Assisting with welfare check ins
• Coordinating and supporting excursions, co-curricular activities, orientations and other events as needed
• Assisting in preparing and implementing program budgets
• Conducting appreciative advising meetings, including learning plan consultations, and regularly meet with students to assess their experiences and help resolve problems
• Monitoring student's integration and well-being through regular communication and campus visits
• Supporting academic management of programmes, including the course registration process
• Supporting the planning and delivery of custom programmes
• Contributing to emergency response and student incident management based on established protocol
• Being initial point of contact for general student inquiries
• Support IFSA staff and faculty ensuring completion of all program evaluations for feedback/continuous improvement planning.
• Preparing student and University partner-facing communications, newsletters, and social media posts
• Carrying out other duties assigned by Italy Programmes Director to assist with student services and program operations.
• Participating in other projects, as assigned, that may include opportunities to contribute to other IFSA site operations via remote work; opportunities to work with Student Engagement on pre-arrival student advising; opportunities to work with Institutional Engagement to develop institutional partner relationships.

Requirements, Work Experience And Education

• Work experience in sectors such as higher education, tourism, event planning, or hospitality preferred.
• Strong time management and planning skills, with the ability to work independently to execute time-sensitive tasks and duties successfully.
• Sufficient professional proficiency in Italian and English to carry out all of the on-site duties of the position in both languages.
• Strong attention to detail in creating internal and external documents and in managing programme and administrative data
• Strong digital competencies, including the ability to engage with multiple systems and our database platform, Salesforce
• Ability to cultivate and model practices and behaviors that reflect IFSA’s organizational commitments of inclusive excellence, intercultural agility, individualized learning and enduring impact
• Proven ability to work well in a team and to engage effectively with colleagues across an organization
• Ability to engage with and support students with diverse lived experiences including students of color, students with mental and physical disabilities, first-generation college students, and LGBTQIA+ students
• Flexibility and ability to adapt and thrive in ambiguous and changing situations and to shift focus and reprioritize work as needed
• An ability to respond calmly and professionally to emergency situations
• General knowledge of university system, higher education and student life in Italy a plus
• Experience using Salesforce, Microsoft 365 applications, WhatsApp Business, Instagram, and/or Xero preferred
• Undergraduate degree preferred
• The legal right to work in Italy, physically reside in Rome

We know there are great candidates who won’t check all of these boxes, and we also know you might bring important perspectives, experiences and skills that we haven’t considered. If this describes you, please don’t hesitate to apply and tell us about yourself.

Physical and Work Environment

• Working on a computer, placing phone/video calls, updating systems and documents.
• Required to navigate and travel to and around IFSA site cities and for events, excursions, and site visits, potentially outdoors in the heat or cold
• Occasional travel for weekend trips is required
• Occasional physical activities such as arranging chairs/tables in conference room settings.
• Ability to attend occasional meetings outside of local business hours, due to the global nature of our operation

IFSA is an equal opportunity employer, and our hiring process is inclusive of all genders and gender expressions, races and ethnicities, ages, religions and sexualities as well as veterans and people with disabilities.