Strategic Executive Assistant, Evaluation Office

UNICEF; Roma; In loco; EUR 50.000 - 70.000; Tempo pieno

Descrizione del lavoro

UNICEF's Evaluation Office in Rome is seeking an Executive Associate to support the Director of Evaluation with communications, calendars, travel, and briefing materials. You will also assist in budget monitoring, procurement processes, and office operations to ensure smooth functioning of the unit.

The role requires six years of relevant experience, strong Microsoft Office skills, and the ability to handle confidential information with discretion. Fluency in English is essential.

Competenze

• Secondary education completed; technical or university courses preferred.
• At least six years of administrative or executive support experience.
• Proficient English; strong project management and organizational skills; able to handle confidential information.

Mansioni

• Communications Support: manage correspondence, emails and calls for the supervisor; handle sensitive information.
• Administrative Support: maintain calendar, arrange meetings, organize official travel, prepare briefing materials and signatures.
• Operations Support: assist with capacity development events and logistics; monitor staff absence; manage office supplies and equipment.
• Budget Monitoring Support: assist budget revisions, track funding usage and financial close; monitor expenditures.
• Procurement Support: guide managers on PCA/SSAs; process consultant contracts; maintain vendor lists.

Conoscenze

Project management

Collaboration

Problem-solving

Digital tools

MS Office

Organizational skills

Planning & prioritizing

Confidentiality

Good judgment

Formazione

Secondary education

Related technical/university courses

Strumenti

Microsoft Excel

Microsoft Word

PowerPoint

Descrizione del lavoro

UNICEF's Evaluation Office in Rome is seeking an Executive Associate to support the Director of Evaluation with communications, calendars, travel, and briefing materials. You will also assist in budget monitoring, procurement processes, and office operations to ensure smooth functioning of the unit.

The role requires six years of relevant experience, strong Microsoft Office skills, and the ability to handle confidential information with discretion. Fluency in English is essential.