Staff I Receptionist/Admin

Beasley, Mitchell & Co., LLP; Piemonte; In loco; EUR 28.000 - 40.000; Tempo pieno

Descrizione del lavoro

Beasley, Mitchell & Co., LLP is seeking an Administrative Services Assistant to support accounting, audit, and management staff. The role involves handling the firm’s telephone system, client communications, and front-desk duties in a professional office environment.

The position requires solid MS Office skills, strong written and verbal communication, and the ability to multitask in a fast-paced setting. Some travel may be required, with typical weekday hours.

Competenze

• Proficiency in Microsoft Office Suite and cloud portals.
• Excellent written and verbal communication skills.
• Clear and concise communication with team members and clients.
• Attention to detail and ability to multitask.
• Ability to prioritize in a fast-paced environment.
• Work with minimal supervision and stay organized.

Mansioni

• Operate the firm’s telephone system and direct calls.
• Communicate client requests to staff and partners.
• Greet and assist visitors, serving refreshments as needed.
• Update and maintain data tracking systems and correspondence.
• Schedule appointments and confirm them.
• Use computer software and relational databases for required tasks.
• Scan and save investment statements.
• Maintain supplies of internal forms and checklists.

Conoscenze

MS Office

Communication skills

Attention to detail

Multitasking

Time management

Formazione

HS Diploma

Associate degree

Strumenti

Microsoft Office Suite

Google Drive

ShareFile

Descrizione del lavoro

Summary:

With oversight and direction of the Administrative Services Manager, this position is responsible for providing support services to accounting staff, audit staff, bookkeepers, managers, and partners. Interacts with clients in person and on the phone.

Essential Duties And Responsibilities

• Operating the firm’s telephone system and directing calls.
• Responsible for communicating client requests to staff and partners.
• Be courteous, pleasant, and helpful, when dealing with clients and staff.
• Receives and assists visitors to the office, serving liquid refreshments to clients or guests on request.
• Updating and maintaining data tracking systems, processing & typing correspondence, reports, and miscellaneous items.
• Schedules appointments and call to confirm appointments.
• Using computer software and relational databases to perform necessary functions.
• Scan and save investment statements.
• Maintaining adequate supplies of all internal forms and checklists.
• Take responsibility for packages left for client pick up.
• Maintain the strict confidentiality of the firm’s clients and business transaction.
• Performs other duties as assigned.

Minimum Qualifications

• Proficiency in Microsoft Office Suite; Google Drive, ShareFile, or similar cloud client portal.
• Excellent written and verbal communication skills.
• Must be able to communicate clearly and concisely with team members and clients.
• Attention to detail.
• Ability to prioritize and multitask.
• Ability to work in a fast-paced environment with minimal supervision.
• Needs to be organized to keep projects on track.

Education And Experience

• HS Diploma required. Associate degree preferred.
• At least 3 years of experience.

Physical/Mental/Visual Demands And Work Environment

• This job is conducted in an office work environment, sitting most of the time, working on a computer.
• Must be able to exert up to 20 lbs. of force occasionally.
• Some travel may be required.

Work Schedule

• Typically, Monday through Friday, 8am-5pm.
• Occasionally require evening and weekends.