Senior Logistics Operations Manager - Italy

OTL Solutions; Milano; On-site; EUR 90,000 - 120,000; Full time

Benefits offered by this job

Competitive salary

Performance bonuses tied to KPIs

Expansion bonuses for ramp-ups

Travel expenses covered

Job summary

OTL Solutions seeks a Senior Logistics Operations Manager to lead Italian operations across Milan, Bologna and Rome. You will own KPIs, drive profitability and be the main client-facing operations lead with P&L responsibility.

The role requires strong numerical skills, advanced Excel, and experience managing multi-city teams. Fluency in English is essential; Italian is preferred. Travel between cities is expected.

Qualifications

• 5+ years of logistics operations experience in Italy.
• Proven experience managing P&L and budgets.
• Strong numerical skills and a data-driven mindset.
• Advanced Excel skills (pivot tables, lookups, basic modelling).
• Experience leading multi-site or multi-city teams.
• Fluent English; Italian preferred.
• Willingness to travel between Milan, Bologna and Rome.

Responsibilities

• Own operational KPIs and service quality across Milan, Bologna and Rome.
• Lead multi-city teams including controllers, HR/people support and city operations leads.
• Manage the P&L and budgets with the Country Manager and Finance Controller.
• Represent the company in weekly client meetings for key accounts.
• Build and maintain operations dashboards and standard reports.
• Drive continuous improvement to increase productivity and reduce waste.

Skills

Excel advanced

Data-driven

P&L management

Team leadership

Budgeting

Client meetings

Multi-site ops

BI tools

Tools

BI tools

Job description

We are looking for a Senior Logistics Operations Manager to lead our Italian operations and drive performance, quality and profitability across Milan, Bologna and Rome.

You will own the operational KPIs and service quality, lead multi-city teams (controllers, HR/people support and local operations staff), manage the P&L and budget, and represent the company in weekly client meetings for key accounts.

The ideal candidate has solid experience running logistics operations in Italy, is confident with numbers, and is very strong in Excel and data-driven decision-making.

Key Responsibilities

Operational performance & quality

• Own the operational metrics (on-time performance, delivery success, quality, productivity, safety) across Milan, Bologna and Rome.
• Ensure processes and SOPs are correctly implemented and followed at station/city level.
• Run regular performance reviews with local teams and implement corrective action plans where needed.
• Ensure consistent service quality across all cities, aligned with client SLAs.

Team leadership & organisation

• Lead and coach local teams, including controllers, HR/people support and city operations leads.
• Set clear goals, monitor performance, and support the development of key team members.
• Foster a culture of ownership, accountability and continuous improvement.

Client relationship management

• Hold weekly operational meetings with key clients, presenting KPIs, root-cause analysis and action plans.
• Act as main operational escalation point for Italian operations.
• Work closely with clients on ramp-ups, peak planning and new initiatives.

P&L, budget & financial control

• Own the operations P&L for Italy: revenue, variable and fixed costs.
• Prepare and manage budgets and forecasts together with the Country Manager and Finance Controller.
• Monitor margins and unit costs; implement cost-optimisation initiatives without compromising quality.
• Ensure accurate monthly reporting and explanation of variances vs budget/forecast.

Cross-functional collaboration

• Work closely with the Finance Controller on reporting, accruals, and financial analysis.
• Coordinate with HR on workforce planning, hiring needs and people issues.
• Collaborate with Fleet, IT and other support functions to ensure operations run smoothly.

Data, reporting & continuous improvement

• Use Excel and data to analyse performance, identify trends and drive decisions.
• Build and maintain operational dashboards and standard reports.
• Lead continuous improvement projects to increase productivity, reduce waste and improve service

Requirements

• 5+ years' experience in logistics operations in Italy (last-mile, parcel, e-commerce or similar).
• Proven experience managing P&L and budgets for an operations function.
• Very strong numerical skills and a data-driven mindset.
• Advanced Excel skills (pivot tables, lookups, basic modelling, data analysis).
• Experience leading multi-site or multi-city operations teams.
• Comfortable running client-facing meetings and presenting KPIs/action plans.
• Strong organisational skills, attention to detail and ability to prioritise under pressure.
• Fluent English (spoken and written). Italian is strongly preferred due to the nature of the role.
• Willingness to travel regularly between Milan, Bologna and Rome (and between Barcelona/London For Board Meetings).

Nice to have

• Experience working with large e-commerce / parcel / last-mile clients.
• Background in fast-growing or scale-up environments.
• Experience with BI/reporting tools in addition to Excel

Benefits

• Competitive salary, aligned with experience and responsibility.
• Performance bonuses linked to operational KPIs and P&L delivery.
• Expansion bonuses for successful ramp-up of new cities, services or volumes.
• Opportunity to build and shape a multi-city operation in a growing business.
• Close collaboration with senior leadership and clear progression opportunities.
• Travel expenses covered in line with company policy