Purchasing Office Administrative Support

Elisa Industriq France; Genova; Ibrido; EUR 21.000 - 24.000; Tempo pieno

Vantaggi offerti da questo lavoro

Private health care

Two days teleworking per week

Flexible working hours

Descrizione del lavoro

IIT in Genova, Italy, seeks an organized Purchasing Office Administrative Support to manage requisitions, convert them to purchase orders, and oversee workflows. The role involves handling certificates of execution and supplier communications within an international research environment.

Ideal candidates will have experience with SAP ERP/Archiflow, strong analytical skills, and English fluency. Hybrid work with occasional telework and a clear career path in procurement.

Competenze

• Meet the mandatory educational requirements and demonstrate professional experience for this position.
• Familiarity with Word and Excel and other IT software packages.
• Cooperative approach with stakeholders; accuracy and strong analytical skills.
• Experience in Accounting in public environment; supplier data management; purchase order issuance; knowledge of SAP ERP and Archiflow.
• Good negotiation and communication skills; ability to work independently and in a multicultural environment; English proficiency.

Mansioni

• Support in the management and evaluation of Purchase Requisitions (including offer compliance, supporting documentation, and comparative quotations).
• Conversion of Purchase Requisitions into Purchase Orders.
• Support in managing the Purchase Order document workflow, including digital signature and subsequent submission to suppliers.
• Support in managing and monitoring the document workflow related to Certificates of Proper Execution.
• Upload of value-based acceptances and quantity-based inspections, as well as retrieval of CRE attachments.

Descrizione del lavoro

Purchasing Office Administrative Support

Italy

Commitment & contract: employee contract

Location: Genova

WHO WE ARE

At IIT we work enthusiastically to develop human-centered Science and Technology to tackle some of the most pressing societal challenges of our times and transfer these technologies to the production system and society. Our Genoa headquarters are strictly inter-connected with the other 11 centres around Italy and two outstations based in the US for a truly interdisciplinary experience.

YOUR TEAM

You’d be working in a group, where people with different backgrounds collaborate, each with their own expertise, to carry out the research activities of the Foundation.

The Purchase Directorate is coordinated by Dr. Enzo Gelati.

YOUR MAIN RESPONSIBILITIES

• Support in the management and evaluation of Purchase Requisitions (including offer compliance, supporting documentation, and comparative quotations);
• Conversion of Purchase Requisitions into Purchase Orders;
• Support in managing the Purchase Order document workflow, including digital signature and subsequent submission to suppliers;
• Support in managing and monitoring the document workflow related to Certificates of Proper Execution;
• Upload of value-based acceptances and quantity-based inspections, as well as retrieval of CRE attachments.

ESSENTIAL REQUIREMENTS

• Meet the mandatory educational requirements and demonstrate professional experience for this position;
• Familiarity with the main IT software packages, including Word and Excel;
• A cooperative approach with the stakeholders;
• Accuracy and good analytical skills.

ADDITIONAL SKILLS

• Previous experience in Accounting in public environment;
• Experience in purchase order issuance and supplier’s data management;
• Knowledge of SAP ERP and Archiflow tools
• Knowledge of public procurement laws;
• Good negotiation and communication skills;
• Stakeholders oriented;
• Strong problem solving attitude;
• High motivation to learn;
• Spirit of innovation and creativity;
• Good at time and priority management;
• Ability to work in a challenging and international environment;
• Ability to work independently and collaboratively in a highly interdisciplinary and multicultural environment;
• Good command of spoken and written English.

COMPENSATION PACKAGE

• A yearly gross salary ranging between 21.000,00 and 24.000,00
• Private health care coverage depending on your role and contract
• Two days of teleworking per week and flexible working hours are available for certain roles

Application’s deadline: October 11th, 2026

To discover more about life at IIT, visit the dedicated section here: https://www.iit.it/en/work-at-iit