Project Logistics Administration Specialist

American President Lines; Milano; Ibrido; EUR 30.000 - 35.000; Tempo pieno

Vantaggi offerti da questo lavoro

Flexible work schemes

Life insurance

Health insurance

Meal vouchers

Employee benefits

Well-being programs

Professional development

Learning-oriented environment

Cross-functional collaboration

Inclusive culture

Descrizione del lavoro

CEVA Logistics is seeking a Project Logistics Administration Specialist in Milan, Italy, to support the Project Logistics team with back-office tasks and customer portal administration. The role focuses on document management, tenders, contracts, and coordination across Finance, QHSE, Operations, Legal, and Administration.

You will work in a hybrid model, ensuring timely processing of registrations, NDAs, POs, and addenda, while maintaining accurate records and compliance with internal standards

Competenze

• Excellent organizational skills and strong attention to detail.
• Experience in administrative roles, commercial back office, or sales support; logistics experience is a plus.
• Good command of Microsoft Office; CRM or sales-support systems experience is an advantage.

Mansioni

• Manage customer qualification on online portals, including registrations and document uploads.
• Support contract and signature management, including NDAs and purchase orders.
• Coordinate QHSE documentation and monitor deadlines and renewals.
• Provide post-order support on documentation queries, claims, and non-conformities.
• Administer access to customer portals and tender documentation uploads.

Conoscenze

Organizational skills

Attention to detail

Microsoft Office

CRM experience

Communication

Team collaboration

Bilingual Italian/English

Strumenti

Microsoft Office

CRM systems

Descrizione del lavoro

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579175

Project Logistics Administration Specialist

CEVA Logistics provides global supply chain solutions to connect people, products, and providers all around the world. Present in 170+ countries and with more than 110,000 employees spread over 1,500 sites, we are proud to be a Top 5 global 3PL.

We believe that our employees are the key to our success. We want to engage and empower our diverse, global team to co-create value with our customers through our solutions in contract logistics and air, ocean, ground, and finished vehicle transport. That is why CEVA Logistics offers a dynamic and exceptional work environment that fosters personal growth, innovation, and continuous improvement.

DARE TO GROW! Join CEVA Logistics, and you will be part of a team that values imagination and continued learning and is committed to excellence in everything we do. Join us in our mission to shape the future of global logistics. As we continue growing at a fast pace, will you “Dare to Grow” with us?

Working model:Hybrid

Department / Function: Project Logistics

About the role

We are looking for a Project Logistics Administration Specialist to join our Project Logistics team in Italy, based in Milan/Pantigliate.

Your role will primarily involve administrative and back-office activities, providing direct support to management and the Business Development team. You will be the key point of contact for internal processes relating to customers, contracts, quotations, and online portals.

What you will do

Manage customer qualification on online portals, including registrations, document uploads, and status updates.

Support contract and signature management, including NDAs, purchase orders, and addenda, ensuring proper filing and monitoring deadlines and renewals.

Collect and manage QHSE documentation for on-site activities carried out through subcontractors, ensuring compliance with internal standards and customer requirements.

Provide post-order customer support on documentation-related matters, such as claims, non-conformities, and other requests, in coordination with internal departments.

Administer access to and use of customer portals, including tenders, quotation uploads, and Q&A activities.

Support the preparation of technical and commercial quotations, and update internal systems and customer databases with accurate information.

Coordinate with internal functions—including Finance, QHSE, Operations, Legal, and Administration—to collect the documents and information required for tenders, contracts, and customer registrations.

Provide administrative support to management, including meetings, presentations, and correspondence, and contribute to improving sales-support processes.

Who we are looking for

You have excellent organizational skills and strong attention to detail.

You are comfortable with administrative and bureaucratic tasks: documents, portals, deadlines, and procedures do not intimidate you—in fact, you enjoy them.

You have some experience, even if limited, in administrative roles, commercial back office, or sales support; experience in logistics is a plus.

You have a good command of Microsoft Office; experience using CRM or sales-support systems is considered an advantage.

You communicate clearly and effectively with both colleagues and customers, in writing and verbally.

You are proactive and collaborative, enjoy working in a team, and are eager to learn and grow.

You are fluent in spoken and written Italian and English and are able to manage documentation in English.

Salary package

Contract type: Permanent

Working hours: Full-Time

Gross annual salary / RAL: € 30.000 – € 35.000

What We Offer

• Flexible and hybrid working schemes, where compatible with the role
• Life insurance
• Health insurance
• Ticket Restaurant
• Access to corporate benefits, employee discounts, and dedicated employee initiatives
• Well-being programs to support mental and physical health
• Development opportunities designed to enhance skills, potential, and professional growth
• A learning-oriented environment that encourages continuous growth within your role and across the organization
• Collaboration with cross-functional teams and exposure to global logistics operations
• An inclusive culture that values diversity, safety, innovation, continuous improvement, and excellence.

Individual salaries within the stated range are determined based on objective, role-related criteria, including but not limited to education, experience, knowledge, skills, job level, geography, and applicable collective agreement provisions

CEVA is committed to fair hiring procedures and to ensure that all employees have the opportunity to develop their potential. We want to ensure a work environment based on merit and inclusion, without any discrimination based on race, nationality, gender, sexual orientation, religious orientation or disability.