Project Contract Administrator – GL0006

Ably Resources; Milano; Presencial; EUR 80.000 - 100.000; Jornada completa

Descripción de la vacante

A leading project management firm in Milan seeks a Project Contract Administrator to manage and administer contracts during project execution. This role involves ensuring compliance with contractual terms, monitoring contractor performance, and supporting claims resolution. Ideal candidates will have 7-12 years of experience in contract administration, particularly in the oil and gas sector, along with a relevant degree and strong communication skills. Fluency in English is required.

Formación

• 7–12 years of experience in contract administration within the oil & gas industry.
• Strong knowledge of FIDIC and bespoke EPC contracts.
• Fluency in English (written and spoken) is mandatory.

Responsabilidades

• Administer and monitor EPC/EPCIC and service contracts during project execution.
• Prepare periodic contract administration reports on status and claims.
• Support negotiation and resolution of claims/disputes.

Conocimientos

Contract administration

Negotiation skills

Communication skills

Educación

Bachelor’s degree in law, Quantity Surveying, Engineering, or Business Administration

Herramientas

MS Office

Contract management tools

Descripción del empleo

The Project Contract Administrator is responsible for the administration, monitoring, and management of all project – related contracts during the execution phase. The role ensures compliance with contractual terms and conditions, manages correspondence, supports claims avoidance/defence, and acts as the focal point between project management, legal, procurement, contractors, and the client for all contractual matters.

Key Responsibilities Contract Administration:

• Administer and monitor EPC/EPCIC, consultancy, and service contracts throughout project execution.
• Ensure contractors’ compliance with contract obligations, milestones, and deliverables.
• Maintain comprehensive contract files, registers, and correspondence records.
• Review and validate contractual notices, change requests, and variation orders.

Change Management:

• Evaluate contractor change requests (time and cost impact) in coordination with project controls, engineering, and planning teams.
• Prepare change order documentation and ensure approvals in line with governance.
• Track all variations and maintain a change register to monitor project impacts.
• Identify, analyse, and mitigate potential claims by contractors.
• Support negotiation and resolution of claims/disputes in collaboration with legal and commercial teams.
• Prepare defence documentation and maintain claims records.
• Draft, review, and issue contractual letters and formal notices to contractors.
• Ensure timely response to contractor communications within contractual timelines.
• Support project management in all client and contractor contractual correspondence.

Reporting:

• Prepare periodic contract administration reports (change status, claims, key issues, risks).
• Provide input to monthly progress reports regarding contractual status.
• Maintain KPIs related to contractual performance.

Coordination & Compliance:

• Work closely with procurement, cost control, planning, and legal to ensure consistency and compliance.
• Ensure adherence to corporate policies, procedures, and project – specific requirements.
• Provide contractual guidance to project team members and stakeholders.
• Support audits and ensure all contractual documentation is properly archived.

Qualifications & Experience:

• Bachelor’s degree in law, Quantity Surveying, Engineering, or Business Administration.
• 7–12 years of experience in contract administration within the oil & gas industry, preferably on large – scale EPC/EPCIC projects.
• Strong knowledge of FIDIC, bespoke EPC contracts, and oil & gas contracting models.
• Solid understanding of project controls (cost, planning, risk) and their interface with contracts.
• Proficiency in MS Office and contract management tools.
• Excellent communication, negotiation, and drafting skills.
• Fluency in English (written and spoken) is mandatory.