Procurement & Accounts Payable Specialist

Unobravo International; Lombardia; On-site; EUR 30,000 - 40,000; Full time

Benefits offered by this job

Discounts on psychotherapy sessions

Company retreats

Language training (free)

Birthday off

World Mental Health Day extra day off

Parental leave

Job summary

Unobravo International in Milan seeks a Procurement & AP Specialist to monitor spend, identify savings, and own end-to-end Accounts Payable, including onboarding suppliers and reconciling invoices. The role collaborates with multiple teams and requires autonomy, accuracy, and strong communication to negotiate with suppliers.

The position covers accounts payable and month-end closing across Italy and EU, with salary range EUR 30,000 - 40,000 and a cost-conscious, commercially minded approach.

Qualifications

• Master’s degree in Economics, Accounting, Finance or a related field.
• At least 3 years of experience in accounting.
• Proven experience in procurement, spend analysis or cost control, with a track record of delivering savings.
• Confidence in challenging internal stakeholders and negotiating with suppliers, assertively but diplomatically.
• Experience working in a department responsible for accounts payable, including PO management and the management of invoices to be received.
• Strong knowledge of general and management accounting, as well as financial statement analysis.
• Familiarity with Generative AI tools and the ability to effectively integrate them into daily activities to automate low-value-added tasks and support analysis and decision-making processes.
• Strong knowledge of VAT regulations, particularly regarding cross-border transactions, reverse charge and VAT pro-rata.
• Proven experience in cost center accounting and allocation.
• Hands‑on experience with NetSuite ERP is a strong requirement. Experience in ERP implementations or integrations with other company tools is a plus.
• Clear and assertive communication skills, with the ability to interact independently on a daily basis with all company teams and external suppliers.

Responsibilities

• Monitor company spend by supplier, category and cost center, proactively flagging cost increases and budget overruns to budget owners.
• Identify and propose saving opportunities, benchmarking quotes and engaging external negotiation partners on contract renewals and strategic purchases.
• Review and approve supplier master data in PivotApp (the software used for purchase requisitions and purchase orders).
• Reconcile invoices and purchase requisitions ensuring consistency between purchasing requests, POs and invoices.
• Collect and validate supporting documentation for foreign supplier invoices.
• Analyse the cost-effectiveness and efficiency of payment methods and related payment tools.
• Monitor compliance with Rydoo (software platform for managing employee expenses and business travel) and procurement policies.
• Contribute to the continuous improvement of internal controls and administrative procedures.
• Record and review supplier invoices from Italy, EU and non-EU countries, ensuring the correct application of reverse charge, split payment and VAT pro-rata rules.
• Manage accounting for self-employed professional fees subject to withholding tax, including the related statutory requirements.
• Reconcile supplier open items and perform regular account reconciliations.
• Support monthly and year-end closing activities, including accruals, prepayments and provisions for invoices not yet received.
• Reconcile accruals for invoices to be received with monthly OPEX cost forecasts, ensuring alignment between accounting records and management reporting.
• Ensure accurate management accounting and cost center allocation.
• Support the preparation of the statutory financial statements and consolidation activities.

Skills

Procurement

Accounts Payable

Cost control

Negotiation

PO management

Communication skills

Generative AI tools

VAT knowledge

Cost center accounting

Cross-functional

Education

Master’s degree in Economics/Accounting/Finance

Tools

PivotApp

NetSuite ERP

Rydoo

Job description

From day one at Unobravo, we’ve been on a mission to make mental health support truly accessible to everyone by normalizing therapy, fostering openness, and breaking down the stigma that still surrounds it.

Our success is driven by an exceptional team dedicated to providing high-quality, accessible care, anytime, anywhere. With over 9,500+ qualified therapists and more than 10 million therapy sessions delivered, we’re proud to have made a meaningful difference in countless lives.

We are looking for a Procurement & AP Specialist with a cost-conscious, commercial mindset to monitor company spend, identify saving opportunities and take ownership of the end-to-end Accounts Payable process, from supplier onboarding and negotiations to invoice reconciliation and policy compliance.

The role works cross-functionally with all company teams and requires a high level of autonomy, accuracy and strong communication skills, including the confidence to challenge budget owners on costs and to interact directly with suppliers and external negotiation partners

The Essentials

Seniority: Mid/Junior Level

Languages: Italian and English

Location: Milan, with willingness to travel periodically to Naples and other company locations.

Salary Range: EUR 30,000 - 40,000 in line with our commitment to transparent and equitable compensation practices.

What You’ll Do – Procurement & Accounts Payable

• Monitor company spend by supplier, category and cost center, proactively flagging cost increases and budget overruns to budget owners.

• Identify and propose saving opportunities, benchmarking quotes and engaging external negotiation partners on contract renewals and strategic purchases.

• Review and approve supplier master data in PivotApp (the software used for purchase requisitions and purchase orders)

• Reconcile invoices and purchase requisitions ensuring consistency between purchasing requests, POs and invoices.

• Collect and validate supporting documentation for foreign supplier invoices.

• Analyse the cost-effectiveness and efficiency of payment methods and related payment tools.

• Monitor compliance with Rydoo (software platform for managing employee expenses and business travel) and procurement policies.

• Contribute to the continuous improvement of internal controls and administrative procedures.

Accounting & Month-End Closing

• Record and review supplier invoices from Italy, EU and non-EU countries, ensuring the correct application of reverse charge, split payment and VAT pro-rata rules.

• Manage accounting for self-employed professional fees subject to withholding tax, including the related statutory requirements.

• Reconcile supplier open items and perform regular account reconciliations.

• Support monthly and year-end closing activities, including accruals, prepayments and provisions for invoices not yet received.

• Reconcile accruals for invoices to be received with monthly OPEX cost forecasts, ensuring alignment between accounting records and management reporting.

• Ensure accurate management accounting and cost center allocation.

• Support the preparation of the statutory financial statements and consolidation activities.

Must-have skills

• Master’s degree in Economics, Accounting, Finance or a related field.

• At least 3 years of experience in accounting.

• Proven experience in procurement, spend analysis or cost control, with a track record of delivering savings.

• Confidence in challenging internal stakeholders and negotiating with suppliers, assertively but diplomatically.

• Experience working in a department responsible for accounts payable, including PO management and the management of invoices to be received.

• Strong knowledge of general and management accounting, as well as financial statement analysis.

• Familiarity with Generative AI tools and the ability to effectively integrate them into daily activities to automate low-value-added tasks and support analysis and decision-making processes.

• Strong knowledge of VAT regulations, particularly regarding cross-border transactions, reverse charge and VAT pro-rata.

• Proven experience in cost center accounting and allocation.

• Hands‑on experience with NetSuite ERP is a strong requirement. Experience in ERP implementations or integrations with other company tools is a plus.

• Clear and assertive communication skills, with the ability to interact independently on a daily basis with all company teams and external suppliers.

Power-Ups

• Knowledge of consolidated financial statements.

• Experience working in international groups.

• Experience with B2B and B2C business models.

• Experience with the accounting of foreign entities, particularly Spain and France.

Not everyone checks every box, and that’s okay. If this role inspires you and you’re passionate about making an impact in our mission, we’d love to hear from you.

What we offer

Scaling with purpose

Step into a work environment that's in constant motion, and ever-evolving. Be part of a company that's on the rise!

Everyone Needs Unobravo

Your mental health matters. Get access to exclusive discounts on psychotherapy sessions with our professionals: your well-being comes first.

Moments That Matter

Enjoy unforgettable company retreats, team-building experiences, nationwide aperitivo parties and more.. Because we love celebrating milestones together!

Free Online Language Training

We speak your language, and want you to speak ours! Enjoy a free membership and conversation courses on our language platform to grow personally and professionally.

Birthday Off

Celebrating the passing of time is also fun at Unobravo! All employees can enjoy a day off on the month of their birthday.

World Mental Health Day, Our Way

On World Mental Health Day, we step back together, giving each of us an additional day off to rest, reflect and recharge.

Inclusive Parental Leave

Enjoy extra days off to celebrate the arrival of your little ones. Available for all parents, including biological fathers, same‑sex parents, adoptive, and foster parents. Because every family deserves time to connect.

To Fit in Our Culture

At Unobravo, what truly connects us isn’t just what we do — it’s how we do it. If you’re curious to discover the values and behaviors that guide us every day, take a look at our Culture Page and see what being part of Unobravo really means.

Come as you are

At Unobravo, everyone is welcome. We value individuality and believe that diverse perspectives make us stronger.

We’re proud to be an equal-opportunity employer and to provide reasonable accommodations to ensure a fair and accessible hiring process for all.

If you require any support or adjustments during the application or interview process, please let us know, we’ll do our best to make sure you have a positive experience.

Selection Process

Every application is carefully reviewed by our Talent team. If your profile matches the role, we’ll reach out to schedule an introductory call.

Our selection journey may vary depending on the position, but it’s always designed to be clear, engaging, and meaningful. You might be invited to complete a case study and will meet your future manager and key team members along the way, so you can get a real sense of what it’s like to work with us, because finding the right fit goes both ways.

And don’t worry! You’ll always have a dedicated point of contact from our Talent team to guide you through each step and make sure you have the best possible experience.