Procurement & Accounts Payable Specialist
Unobravo
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Benefits offered by this job
Job summary
Unobravo is seeking a mid/junior level Procurement & AP Specialist in Milan with Italian and English language skills. You will monitor spend, identify saving opportunities, and manage the end-to-end accounts payable process, including supplier onboarding, negotiations, PO management, and invoice reconciliation.
The role requires strong autonomy, accuracy, and communication, with occasional travel to Naples and other locations. Salary ranges 30k–40k EUR.
Qualifications
- Master’s degree in Economics, Accounting, Finance or related field.
- At least 3 years of experience in accounting.
- Proven procurement, spend analysis or cost-control experience with a savings track record.
- Ability to challenge internal stakeholders and negotiate with suppliers.
- Experience in AP including PO management and supplier invoices.
- Strong knowledge of general and management accounting and financial statement analysis.
- Familiarity with Generative AI tools for automation and decision support.
- Strong VAT knowledge, especially cross-border and reverse charge rules.
- Experience with NetSuite ERP and integrations with other tools.
Responsibilities
- Monitor company spend by supplier, category and cost center and flag overruns.
- Identify saving opportunities and engage external negotiation partners on renewals.
- Review and approve supplier master data in PivotApp.
- Reconcile invoices and purchase requisitions for consistency.
- Collect and validate documents for foreign supplier invoices.
- Analyse cost-effectiveness of payment methods and tools.
- Ensure compliance with Rydoo and procurement policies.
- Contribute to internal controls and administrative procedures.
- Record and review supplier invoices for Italy, EU and non-EU, applying VAT rules.
Skills
Education
Tools
Job description
From day one at Unobravo, we’ve been on a mission to make mental health support truly accessible to everyone by normalizing therapy, fostering openness, and breaking down the stigma that still surrounds it.
Our success is driven by an exceptional team dedicated to providing high-quality, accessible care, anytime, anywhere. With over 9,500+ qualified therapists and more than 10 million therapy sessions delivered, we’re proud to have made a meaningful difference in countless lives.
We are looking for a Procurement & AP Specialist with a cost-conscious, commercial mindset to monitor company spend, identify saving opportunities and take ownership of the end-to-end Accounts Payable process, from supplier onboarding and negotiations to invoice reconciliation and policy compliance.
The role works cross-functionally with all company teams and requires a high level of autonomy, accuracy and strong communication skills, including the confidence to challenge budget owners on costs and to interact directly with suppliers and external negotiation partners
Seniority: Mid/Junior Level
Languages: Italian and English
Location: Milan, with willingness to travel periodic to Naples and other company locations.
Salary Range: EUR 30,000 - 40,000 in line with our commitment to transparent and equitable compensation practices.
- Monitor company spend by supplier, category and cost center, proactively flagging cost increases and budget overruns to budget owners.
- Identify and propose saving opportunities, benchmarking quotes and engaging external negotiation partners on contract renewals and strategic purchases.
- Review and approve supplier master data in PivotApp (the software used for purchase requisitions and purchase orders)
- Reconcile invoices and purchase requisitions ensuring consistency between purchasing requests, POs and invoices.
- Collect and validate supporting documentation for foreign supplier invoices.
- Analyse the cost-effectiveness and efficiency of payment methods and related payment tools.
- Monitor compliance with Rydoo (software platform for managing employee expenses and business travel) and procurement policies.
- Contribute to the continuous improvement of internal controls and administrative procedures.
- Record and review supplier invoices fromItaly, EU and non-EU countries, ensuring the correct application of reverse charge, split payment and VAT pro-rata rules.
- Manage accounting for self-employed professional fees subject to withholding tax, including the related statutory requirements.
- Reconcile supplier open items and perform regular account reconciliations.
- Support monthly and year-end closing activities, including accruals, prepayments and provisions for invoices not yet received.
- Reconcile accruals for invoices to be received with monthly OPEX cost forecasts, ensuring alignment between accounting records and management reporting.
- Ensure accurate management accounting and cost center allocation.
- Support the preparation of the statutory financial statements and consolidation activities.
- Master’s degree in Economics, Accounting, Finance or a related field.
- At least 3 years of experience in accounting.
- Proven experience in procurement, spend analysis or cost control, with a track record of delivering savings.
- Confidence in challenging internal stakeholders and negotiating with suppliers, assertively but diplomatically.
- Experience working in a department responsible for accounts payable, including PO management and the management of invoices to be received.
- Strong knowledge of general and management accounting, as well as financial statement analysis.
- Familiarity with Generative AI tools and the ability to effectively integrate them into daily activities to automate low-value-added tasks and support analysis and decision-making processes.
- Strong knowledge of VAT regulations, particularly regarding cross-border transactions, reverse charge and VAT pro-rata.
- Proven experience in cost center accounting and allocation.
- Hands-on experience with NetSuite ERP is a strong requirement. Experience in ERP implementations or integrations with other company tools is a plus.
- Clear and assertive communication skills, with the ability to interact independently on a daily basis with all company teams and external suppliers.
- Knowledge of consolidated financial statements.
- Experience working in international groups.
- Experience with B2B and B2C business models.
- Experience with the accounting of foreign entities, particularly Spain and France.
Not everyone checks every box, and that’s okay. If this role inspires you and you’re passionate about making an impact in our mission, we’d love to hear from you.
Step into a work environment that's in constant motion, and ever-evolving. Be part of a company that's on the rise!
Your mental health matters. Get access to exclusive discounts on psychotherapy sessions with our professionals: your well-being comes first.
Enjoy unforgettable company retreats, team-building experiences, nationwide aperitivo parties and more.. Because we love celebrating milestones together!
We speak your language, and want you to speak ours! Enjoy a free membership and conversation courses on our language platform to grow personally and professionally.
Celebrating the passing of time is also fun at Unobravo! All employees can enjoy a day off on the month of their birthday.
On World Mental Health Day, we step back together, giving each of us an additional day off to rest, reflect and recharge.
Enjoy extra days off to celebrate the arrival of your little ones. Available for all parents, including biological fathers, same-sex parents, adoptive, and foster parents. Because every family deserves time to connect.
At Unobravo, what truly connects us isn’t just what we do — it’s how we do it.
If you’re curious to discover the values and behaviors that guide us every day, take a look at our Culture Page and see what being part of Unobravo really means.
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