Parma-Based Pharma Congress Coordinator

Chiesi Group; Parma; On-site; EUR 46,000 - 58,000; Full time

Benefits offered by this job

Annual bonus

Company pension

Private medical insurance

Wellbeing programme

Flexible benefits

Job summary

Chiesi Group in Parma is seeking a Congress Support Specialist to coordinate healthcare congresses, liaise with Marketing, Medical Affairs and Patient Advocacy teams, and ensure compliant, smooth event execution.

The role requires 2+ years in congresses/events within pharma/healthcare, fluency in English and Italian, and willingness to work onsite at the Parma office. You will manage budgets, contracts, and speaker logistics while coordinating with internal stakeholders.

Qualifications

• +2 years of progressive experience in congresses and events managements and marketing/medical operations or related roles within pharmaceutical, biotech, or healthcare settings.

Responsibilities

• Assist in planning, organizing, and executing congress-related activities in partnership with Marketing, Medical Affairs and Patient Advocacy teams.
• Coordinate logistical elements including hotel sourcing, conference registrations, and booth or exhibit arrangements, ensuring flawless execution and adherence to internal requirements.
• Maintain relationships with conference organizers, vendors, and partners to support smooth operations acting as main point of contact.
• Manage contracts with all relevant stakeholders involved in congress organization (booth builders, medical writing and graphic design vendors, etc).
• Responsible for contracting international speakers (Healthcare professionals, patients and patient organizations) according to internal transfer of value SOPs.
• Manage speakers logistics and accommodation according to Italian and local regulations.
• Responsible for AIFA file submission and all the relevant documentation in accordance also with internal procedures.
• Responsible for purchase requests creation according to procurement SOPs and policies, including extra bidding regulations.
• Ensure timely budget accruals in SAP to support the correct budget spend and to collect all the costs for AIFA final balance reporting.
• Intercompany recharges monitoring and execution in SAP in specific for HCPs Transfer of Value in relations to congresses.
• Participate as process responsible in internal and external Audit managed by legals and compliance, preparation of all the disclosure documentation to submit to Italian regulations authorities in relation to HCPs, HCOs and patient associations contracts.

Skills

Fluent English

Fluent Italian

Event management

Tools

SAP

Job description

Chiesi Group in Parma is seeking a Congress Support Specialist to coordinate healthcare congresses, liaise with Marketing, Medical Affairs and Patient Advocacy teams, and ensure compliant, smooth event execution.

The role requires 2+ years in congresses/events within pharma/healthcare, fluency in English and Italian, and willingness to work onsite at the Parma office. You will manage budgets, contracts, and speaker logistics while coordinating with internal stakeholders.