Congress Support Specialist

Chiesi Group; Parma; On-site; EUR 46,000 - 58,000; Full time

Benefits offered by this job

Annual bonus

Company pension

Private medical insurance

Wellbeing programme

Flexible benefits

Job summary

Chiesi Group in Parma is seeking a Congress Support Specialist to coordinate healthcare congresses, liaise with Marketing, Medical Affairs and Patient Advocacy teams, and ensure compliant, smooth event execution.

The role requires 2+ years in congresses/events within pharma/healthcare, fluency in English and Italian, and willingness to work onsite at the Parma office. You will manage budgets, contracts, and speaker logistics while coordinating with internal stakeholders.

Qualifications

• +2 years of progressive experience in congresses and events managements and marketing/medical operations or related roles within pharmaceutical, biotech, or healthcare settings.

Responsibilities

• Assist in planning, organizing, and executing congress-related activities in partnership with Marketing, Medical Affairs and Patient Advocacy teams.
• Coordinate logistical elements including hotel sourcing, conference registrations, and booth or exhibit arrangements, ensuring flawless execution and adherence to internal requirements.
• Maintain relationships with conference organizers, vendors, and partners to support smooth operations acting as main point of contact.
• Manage contracts with all relevant stakeholders involved in congress organization (booth builders, medical writing and graphic design vendors, etc).
• Responsible for contracting international speakers (Healthcare professionals, patients and patient organizations) according to internal transfer of value SOPs.
• Manage speakers logistics and accommodation according to Italian and local regulations.
• Responsible for AIFA file submission and all the relevant documentation in accordance also with internal procedures.
• Responsible for purchase requests creation according to procurement SOPs and policies, including extra bidding regulations.
• Ensure timely budget accruals in SAP to support the correct budget spend and to collect all the costs for AIFA final balance reporting.
• Intercompany recharges monitoring and execution in SAP in specific for HCPs Transfer of Value in relations to congresses.
• Participate as process responsible in internal and external Audit managed by legals and compliance, preparation of all the disclosure documentation to submit to Italian regulations authorities in relation to HCPs, HCOs and patient associations contracts.

Skills

Fluent English

Fluent Italian

Event management

Tools

SAP

Job description

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Department: GRD Business Support Services

Business Area: General Services, Security & Office Management

Job Type: Direct Employee

Contract Type: Permanent

Location:

Parma, IT

About us

Chiesi is an international research-focused biopharmaceutical group with 90 years’ experience, operating in more than 30 countries, with its Headquarter in Parma, Italy. More than 8,000 employees across the group are united by a singular purpose: promoting a healthier world for our people, patients, and the planet. This is what drives us as we research, develop, and market innovative drugs across our main therapeutic areas. Discover more here.

At Chiesi we are thinking generations ahead, driving sustainable innovation with purpose. This fosters a culture of reliability, transparency, and ethical behaviour at every level. As a Benefit Corporation and a certified B Corp, we have embedded sustainability in our bylaws and continuously measure our impact.

Diversity and inclusion are at the heart of who we are. We believe our differences make us stronger. We are a vibrant ecosystem of passionate, talented individuals united by strong values, each bringing unique perspectives that help us to continuously challenge the status quo for the better.

Chiesi Global Rare Diseases

Chiesi Global Rare Diseases is a Chiesi Group’s business unit established in February 2020 and focused on research, development and commercialization of treatments and patient support services for rare and ultra-rare disorders, many of whom have limited or no treatments available.

This unit is based in Boston, Massachusetts, with a strong synergy with the headquarters in Parma.

Rare unit has a focus on research and product development for lysosomal storage diseases, rare hematology, ophthalmology disorders and rare immunodeficiencies. The unit is also a dedicated partner with global leaders in scientific research, patient advocacy and care. Discover more here .

What we are looking for

This is what you will do

As Congress Support Specialist you will support the delivery of healthcare congresses through effective coordination, cross-functional collaboration and compliance. You will join a fast-paced, dynamic environment and support the entire team in achieving shared objectives.

You will be responsible for

• Assist in planning, organizing, and executing congress-related activities in partnership with the Marketing,Medical Affairs and Patient Advocacy teams.
• Coordinate logistical elements including hotel sourcing, conference registrations, and booth or exhibit arrangements, ensuring flawless execution and adherence to internal requirements.
• Maintain relationships with conference organizers, vendors, and partners to support smooth operations acting as main point of contact
• Manage contracts with all relevant stakeholders involved in congress organization (booth builders, medical writing and graphic design vendors, etc)
• Responsible for contracting international speakers (Healthcare professional, patients and Patients organization and care givers) according to internal transfer of value SOPs
• Manage speakers logistics and accommodation according to Italian and local regulations
• Responsible for AIFA file submission and all the relevant documentation in accordance also with internal procedures
• Responsible for purchase requests creation according to procurement SOPs and policies, including extra bidding regulations
• Ensure timely budget accruals in SAP to support the correct budget spend and to collect all the costs for AIFA final balance reporting
• Intercompany recharges monitoring and execution in SAP in specific for HCPs Transfer of Value in relations to congresses
• Participate as process responsible in internal and external Audit managed by legals and compliance, preparation of all the disclosure documentation to submit to Italian regulations authorities in relation to HCPs, HCOs and patient associations contracts.

You will need to have

• +2 years of progressive experience in congresses and events managements and marketing/medical operations or related roles within pharmaceutical, biotech, or healthcare settings.
• Fluent English and Italian

Location

Flexible, with regular presence required at the Parma office

Budgeted Salary Range

The budgeted salary range approved for this role is between €46.000 and €57.500 . This range reflects the typical compensation expected for candidates with the experience and expertise required for the position.

Final offer may vary based on the selected candidate's skills, experience, qualifications, overall profile, and internal equity considerations.

This role is eligible to participate in an annual bonus scheme, subject to company and individual performance.

In addition, we offer a comprehensive benefits package including companypension, private medical insurance, wellbeing programme, flexible benefits programme…

What we offer

No matter where your path starts at Chiesi, it leads to inspiring possibilities. Your future is our focus, and we are committed to nurturing your development in our dynamic, friendly environment with access to resources and training every step of the way.

We provide top-class benefits, including comprehensive healthcare programs, work-life balance initiatives, and robust relocation support. Our salary package is competitive, comprising a basic salary, performance bonuses, and benefits benchmarked against the external market. Additionally, we offer flexible working arrangements, remote work options, and tax assistance services for foreign colleagues, all designed to help you thrive.

Chiesi is an equal opportunity employer committed to hiring a diverse workforce at all levels of our business. All qualified applicants receive consideration for employment based on attitude and merit, without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, military status, gender identity or expression, or any other basis protected by applicable laws. This policy applies to all aspects of employment, including hiring, transfer, promotion, compensation, eligibility for benefits, and termination.

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