Office Specialist

Mia-Platform; Milano; In loco; EUR 23.000 - 26.000; Tempo pieno

Vantaggi offerti da questo lavoro

Health Insurance

Pension Plan

Corporate discounts

Descrizione del lavoro

Mia-Platform in Milan is seeking an Office Specialist to support daily operations across departments and teams. This full-time, on-site role at the Milan HQ focuses on greeting guests, coordinating meetings, organizing internal/external events, procuring supplies, handling travel, and assisting various departments.

The ideal candidate will have strong organizational and interpersonal skills, discretion, fluency in English, and proficient knowledge of Google Suite to keep the office running

Competenze

• Strong relational and interpersonal skills.
• Organizational skills and precision.
• Flexibility and problem-solving abilities.
• A proactive approach.
• Good knowledge of the English language and Google Suite.
• Discretion and the ability to manage confidential information.

Mansioni

• Serving as the first point of contact for the company by welcoming guests, directing phone inquiries, and executing various office-related errands.
• Assisting in the planning and organization of meetings, including the preparation of office spaces and meeting rooms.
• Supporting the organization and logistics of internal and external corporate events, including scouting new suppliers and locations.
• Managing the procurement of office supplies and gadgets, monitoring inventory levels, and placing orders as needed.
• Handling travel and accommodation bookings for colleagues.
• Collaborating with and providing support to the various Departments and Teams at Mia Platform.

Conoscenze

Relational skills

Organizational skills

Flexibility

Proactive approach

English proficiency

Google Suite

Discretion

Descrizione del lavoro

We are looking for a highly motivated and organized Office Specialist to join our team. The ideal candidate will be responsible for providing day-to-day support to the departments and teams at Mia-Platform, ensuring the smooth operation of daily office activities. This position requires excellent organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously.

Main Responsibilities:

• Serving as the first point of contact for the company by welcoming guests, directing phone inquiries, and executing various office-related errands.
• Assisting in the planning and organization of meetings, including the preparation of office spaces and meeting rooms.
• Supporting the organization and logistics of internal and external corporate events, including scouting new suppliers and locations.
• Managing the procurement of office supplies and gadgets, monitoring inventory levels, and placing orders as needed.
• Handling travel and accommodation bookings for colleagues.
• Collaborating with and providing support to the various Departments and Teams at Mia Platform.

Requirements:

• Strong relational and interpersonal skills.
• Organizational skills and precision.
• Flexibility and problem-solving abilities.
• A proactive approach.
• Good knowledge of the English language and Google Suite.
• Discretion and the ability to manage confidential information.

Born with a startup spirit, Mia-Platform is a fast-growing tech product company where innovation, continuous learning, and high performance drive everything we do. We tackle ambitious technical challenges, work hard, and evolve quickly, all while building a human-centric, generative, and fun environment.

Our culture is built on Better Development and that applies to our people just as much as our software. Here is a glimpse of what everyday life looks like when you join us:

We offer a comprehensive Total Compensation package: a competitive base salary and complete employee benefits.

• Total Package: between €23.000 and €26.000, depending on experience in the role
• Health Insurance
• Pension Plan
• Access to dedicated corporate discounts and promo codes for various services, products, and travel

As our Office Specialist, you are the heartbeat of our Milan HQ. This is a full-time, on-site role (Monday to Friday) where your presence directly shapes our workplace culture, seamless operations, and overall employee experience.

We invest in your continuous evolution through structured career paths, training courses, certifications, and direct access to the Mia-Platform learning hub and our company library (both physical in our Milan office and digital). We actively nurture the tech community, hosting local meetups like Master the Vibe.

Celebrate Everything & Big Events

We take our core value Have Fun very seriously. Every area has a dedicated budget to celebrate milestones and organize Team Building activities during work hours. You’ll also take part in iconic internal events like Platmosphere, annual Kick-Offs, epic Summer and Winter parties, monthly breakfasts, and receive a premium Welcome Kit on your Day 1.

Diversity, Community & Planet

We turn our values into daily concrete actions. We organize high-level DE&I talks where family and friends are always welcome to join, and actively align our processes with official gender equality standards. Plus, we love the planet: we ban single-use plastic, minimize waste, and make our major corporate events Carbon Neutral.