Office Admin Categorie Protette (L. 68/99)

Plug and Play; Milano; In loco; EUR 32.000 - 42.000; Tempo pieno

Descrizione del lavoro

Plug and Play Italy is seeking a dynamic Office Admin to manage day‑to‑day operations across Milan and other national offices. You will support administrative, accounting, and logistical activities in a fast‑paced, international environment.

The role requires hands‑on problem solving, excellent English, and strong organizational skills. You will engage with landlords, vendors, and internal teams to ensure smooth operations and a professional office experience.

Competenze

• Previous experience in administrative and/or accounting roles.
• Excellent knowledge of English, both written and spoken.
• Strong sense of responsibility, proactivity, and initiative.
• Excellent organizational and problem‑solving skills.
• Excellent interpersonal and communication skills with internal and external stakeholders.
• Ability to work in a dynamic and international environment.
• Good knowledge of Microsoft Office / Google Workspace.

Mansioni

• Coordinate day‑to‑day operations of the Milan, Turin, Modena, and Catania offices.
• Ensure smooth workspace operation and support local teams.
• Collaborate with landlords, facility managers, and vendors.
• Manage relationships with suppliers and monitor service deadlines.
• Handle office supplies procurement and cost optimization.
• Provide administrative and accounting support, including invoicing.
• Support events and coordinate vendors for corporate activities.

Conoscenze

English proficiency

Organizational skills

Problem solving

Interpersonal skills

Stakeholder management

Administrative experience

Accounting support

International environment adaptability

Microsoft Office / Google Workspace

Strumenti

ERP systems

Descrizione del lavoro

Plug and Play Italy is seeking a dynamic, organized, and proactive Office Admin. The candidate will play a key role in the day‑to‑day management of our Italian offices, supporting administrative, accounting, and logistical activities at our Milan headquarters and other national offices. We are looking for a hands‑on, problem‑solving individual who can thrive in a fast‑paced, highly collaborative international environment.

What You’ll Do:

Office Operations & Cross-Office Coordination

• Coordinate the day-to-day operations of the offices in Milan, Turin, Modena, and Catania.
• Ensure the smooth running of the workspaces and support the operational needs of the local teams.
• Collaborate with landlords, facility managers, and external vendors on routine and special maintenance.

Vendor & Facility Management

• Manage relationships with suppliers, technicians, and general services.
• Monitor service calls, contract deadlines, and the quality of services provided.
• Ensure high standards for the workplace and the office experience.

Procurement & Office Supplies

• Manage orders and procurement for office supplies, consumables, catering, and other office‑related services.
• Optimize costs, timelines, and purchasing processes.

Administrative & Accounting Support

• Provide administrative and accounting support, including managing invoicing to suppliers and supporting invoicing to partners.
• Manage administrative systems and company documentation.
• Provide support for electronic data processing and the monitoring of administrative activities.

Event & Operational Support

• Support the PR & Communications team in coordinating vendors and organizational activities related to events, in‑person meetings, and other corporate initiatives.
• Design of flyers, social media posts, posters, etc., for large and small events.
• Continuous update of the PnP Italy master deck.
• Maintain updated and organized drives.

What We’re Looking For:

• Previous experience in administrative and/or accounting roles.
• Excellent knowledge of English, both written and spoken.
• Strong sense of responsibility, proactivity, and initiative.
• Excellent organizational and problem‑solving skills.
• Excellent interpersonal and communication skills in managing internal and external stakeholders.
• Ability to work in a dynamic and international environment.
• Good knowledge of Microsoft Office / Google Workspace.

Nice to Have:

• Experience in international settings, startups, or innovative environments.
• Familiarity with ERP systems or digital administrative platforms.

Why Join Us:

Joining Plug and Play Tech Center means working in one of the world’s most dynamic innovation ecosystems, in close collaboration with startups, corporations, and international investors.

We offer a young, international, and ever‑evolving environment, with the opportunity to make a tangible contribution to the growth of our operations in Italy.