Marketing Assistant - Vibram FiveFingers

Vibram SpA; Milano; On-site; EUR 26,000 - 36,000; Full time

Job summary

Vibram SpA is seeking a Marketing Assistant to provide operational and administrative support to the Global Marketing Team. You will help coordinate daily activities, campaigns, events and internal processes, while assisting with supplier management, budgets, timelines and presentations.

The role involves supporting project documentation, asset organization, and basic adaptations of marketing imagery in line with brand guidelines, under the Head of Global Marketing VFF.

Qualifications

• Experience in marketing operations or administration is preferable.
• Ability to support multiple projects and maintain schedules.

Responsibilities

• Support the day-to-day operational activities of the Global Marketing Team.
• Manage purchase requests, supplier documentation and invoice follow-ups through SAP.
• Assist with monitoring marketing expenditure, budgets and timelines.
• Maintain project trackers, calendars and administrative documentation.
• Coordinate across agencies, suppliers and internal stakeholders.
• Create, update and format PowerPoint presentations for meetings and reviews.
• Organise and distribute marketing assets to relevant teams and markets.

Skills

Communication skills

Organizational skills

Tools

SAP

Microsoft PowerPoint

Job description

The Marketing Assistant provides operational and administrative support to the Vibram FiveFingers Global Marketing Team, helping ensure the smooth coordination and execution of daily marketing activities, campaigns, events and internal processes.

The role supports the management of suppliers, budgets, purchase requests, timelines, marketing materials and project documentation. It also contributes to the preparation of professional presentations and basic adaptations of existing marketing imagery in line with established brand guidelines.

Main Responsibilities

Marketing Operations & Administration

• Support the day-to-day operational activities of the Global Marketing Team.
• Manage purchase requests, RDAs, supplier documentation and invoice follow-ups through SAP.
• Support the monitoring of marketing expenditure, purchase orders, budgets and outstanding payments.
• Maintain marketing calendars, project trackers, timelines and administrative documentation.
• Liaise with Finance, Purchasing and other internal departments as required.
• Support supplier onboarding, quotations and administrative approvals.
• Follow up on outstanding activities and deadlines.

Project Support

• Support the operational execution of marketing initiatives.
• Assist with coordination across agencies, suppliers, production partners and internal stakeholders.
• Track project timelines, deliverables, approvals and outstanding materials.
• Assist with product samples, shipments and campaign logistics.
• Organise and distribute marketing assets to the relevant teams and markets.
• Maintain clear project documentation and status updates.

Events & Brand Activations

• Support the organisation and execution of marketing events and brand activations.
• Assist with the coordination of suppliers, materials, product samples and event logistics.
• Support event budgets, purchase requests and related administrative processes.
• Contribute to event preparation and post-event reporting.

Presentations & Marketing Materials

• Create, update and format PowerPoint presentations for internal meetings, sales meetings and marketing reviews.
• Curate imagery and organise content into clear and visually engaging presentations.
• Resize, crop and adapt existing campaign imagery for different formats when required.
• Support the preparation of basic marketing materials and visual documentation.
• Ensure consistency with established brand guidelines.
• Maintain organised digital asset libraries and shared folders.

Team Support

• Support communication and follow-ups across regional marketing teams.
• Assist with internal reporting, research and marketing documentation.
• Help maintain visibility over ongoing activities, deadlines and deliverables.
• Provide general administrative and operational support to the Vibram FiveFingers Global Marketing Team.

Reporting

The role reports to the Head of Global Marketing VFF.