Maintenance Office Coordinator - Bvlgari Hotel Milano

Bvlgari Hotels & Resorts; Lombardia; On-site; EUR 25,000 - 30,000; Full time

Job summary

Bulgari Hotel Milano is seeking a Maintenance Coordinator to support the Maintenance Department by managing administrative processes, coordinating daily activities, and ensuring effective communication between internal departments, external vendors, and hotel management.

This role helps maintain the luxury standards of the hotel, focusing on preventive maintenance coordination, vendor administration, document control, and compliance.

Qualifications

• Previous experience in luxury hospitality or facility management.
• Strong organizational and administrative skills.
• High level of accuracy, discretion, and ability to manage priorities effectively.
• Excellent communication skills in both Italian and English.
• Strong attention to detail and commitment to brand standards.
• Proactive, solution-oriented mindset.

Responsibilities

• Preventive maintenance coordination: plan, schedule, and document preventive maintenance programs.
• Vendor administration: manage contracts, quotations, and access for external technicians.
• Documentation and reporting: maintain permits, certifications, safety docs, and prepare reports.
• Interdepartmental communication: be main contact for Housekeeping, F&B, and Front Office to resolve issues.
• Compliance and safety support: maintain safety inspections and audits documentation.
• Systems management: use Transcendent system to monitor maintenance schedules and deadlines.

Skills

Luxury hospitality experience

Organizational skills

Attention to detail

Italian & English communication

Proactive mindset

Tools

Transcendent software

Job description

Additional Information

Job Number 26127509

Job Category Engineering & Facilities

Location Via Privata Fratelli Gabba 7b, Milan 20121, ItalyVIEW ON MAP

Schedule Full Time

Located Remotely? N

Position Type Non-Management

Pay Range: EUR 25000 - 30000 Annual Salary

Maintenance Coordinator – Job Description

The Maintenance Coordinator supports the Maintenance Department by managing administrative processes, coordinating daily activities, and ensuring effective communication between internal departments, external vendors, and hotel management. This role contributes to the smooth organization of technical operations and helps maintain the exceptional luxury standards of Bvlgari Hotel Milano.

Key Responsibilities

Preventive Maintenance Coordination

Support the Maintenance Manager in planning, scheduling, and documenting preventive maintenance programs.

Vendor Administration

Manage service contracts, request quotations, coordinate access for external technicians, and ensure compliance with hotel standards and procedures.

Documentation and Reporting

Maintain up-to-date records of permits, certifications, and safety documentation, and prepare weekly and monthly reports.

Interdepartmental Communication

Act as the main point of contact for Housekeeping, Food & Beverage, and Front Office departments to ensure the timely resolution of technical issues.

Compliance and Safety Support

Ensure that all documentation related to safety inspections, technical audits, and Bvlgari compliance requirements is properly maintained and up to date.

Systems Management

Use the Transcendent software system to monitor preventive maintenance schedules and track maintenance-related deadlines.

Skills And Qualifications

• Previous experience in luxury hospitality or facility management.
• Strong organizational and administrative skills.
• High level of accuracy, discretion, and ability to manage priorities effectively.
• Excellent communication skills in both Italian and English.
• Strong attention to detail and commitment to brand standards.
• Proactive, solution-oriented mindset.

At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.

Developed in partnership with jeweler and luxury products designer Bulgari, our select Bulgari Hotels & Resorts are located in major cosmopolitan cities and luxury resort destinations. Join our team and help deliver the excitement, timeless glamour and heritage of the Bulgari brand. In joining Bulgari Hotels & Resorts, you join a portfolio of brands with Marriott International.

Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.