Junior HR & Facility Manager

Innocean Italy; Milano; In loco; EUR 35.000 - 60.000; Part-time

Descrizione del lavoro

INNOCEAN is a global marketing and communications agency seeking a Jr. HR & Facility Manager (Freelancer) to join our team and help build a vibrant, seamless, and efficient work environment.

You will support our people while ensuring the office runs smoothly, bridging HR and Facility Management for a 360-degree exposure. In this versatile role, you will coordinate onboarding/offboarding, organize team events, manage payroll/finance support, and oversee facility operations, IT support, and health

Competenze

• 3–5 years of experience in HR, office administration, General Affairs, or IT operations support.
• Bachelor’s degree in Business Administration, Human Resources, Information Technology, or related field.
• Working knowledge of cloud workplace suites (Microsoft 365).
• Basic understanding of hardware setup (macOS/Windows), network fundamentals (Wi-Fi, VPN), and software license management.
• Excellent verbal and written communication; ability to interact professionally with staff and vendors.

Mansioni

• Onboarding & Offboarding: coordinate end-to-end onboarding for new hires and manage offboarding workflows.
• Culture & Engagement: assist in organizing team events, workshops, and wellness activities.
• HR Payroll/Finance Support: handling reimbursements, presences, lunch tickets, and purchase requests; invoice verification.
• Facility & Supply Management: oversee office maintenance, manage inventories, liaise with building management and vendors.
• Asset Management: track furniture, devices, and office equipment.
• Travel & Procurement: assist with travel bookings and vendor contracts.
• Health & Safety: ensure compliance with workplace safety standards.

Conoscenze

HR operations

Office administration

Communication

Multitasking

Formazione

Bachelor’s degree in Business Administration/HR/IT or related field

Strumenti

Microsoft 365

macOS

Windows

VPN

Descrizione del lavoro

INNOCEAN is a global marketing and communications agency and we are looking for a Jr. HR & Facility Manager (Freelancer) to join our growing team and help us build a vibrant, seamless, and efficient work environment.

In this versatile role, you will play a key part in supporting our most valuable asset—our people—while ensuring our office runs without a hitch.

You will bridge the gap between employee experience and office operations, gaining invaluable 360-degree exposure across both HR and Facility Management.

1. Human Resources (HR)

• Onboarding & Offboarding: Coordinate the end-to-end onboarding process for new hires (hardware setup, documentation, orientation) and manage smooth offboarding workflows.
• Culture & Engagement: Support to organize team events, workshops, and wellness activities to support a positive office culture.
• HR Payroll/Finance Support: Reimbursement activities, Presences, order lunch tickets, Summit Purchase request, verify non trade invoices
• Facility & Supply Management: Oversee office maintenance, manage office supply inventories, and serve as the main point of contact with building management, vendors, and service providers.
• Asset Management: Track and manage company physical assets (furniture, devices, office equipment).
• Travel & Procurement: Assist with booking travel, accommodation, and procuring office services or vendor contracts.
• Health & Safety: Ensure compliance with workplace health and safety standards and maintain emergency response procedures.

3. IT Support & Systems Management

• First-Line Tech Support: Act as the internal helpdesk point of contact for basic hardware (laptops, printers) and software troubleshooting.
• User & Access Management: Manage user accounts, software licenses, email setups, and access permissions across key platforms.
• Vendor & Asset Tracking: Maintain IT asset registers and coordinate with external IT consultants for advanced technical issues.
• Data Security & Hygiene: Enforce basic IT security policies (password rotation, 2FA, data backups, hardware hygiene).

Qualifications & Requirements

• Experience: 3-5 years of experience in HR, office administration, General Affairs, or IT operations support.
• Education: Bachelor’s degree in Business Administration, Human Resources, Information Technology, or a related field (or equivalent practical experience).
• Tech Proficiency: Working knowledge of cloud workplace suites (Microsoft 365).
• Basic understanding of hardware setup (macOS/Windows), network fundamentals (Wi-Fi, VPN), and software license management.
• Communication: Excellent verbal and written communication skills; ability to interact professionally with internal staff and external vendors.
• Problem-Solving & Multitasking: Strong organizational skills with the ability to prioritize competing demands in a fast-paced environment.
• Fluent Italian and English, Korean is plus.