Junior Executive Assistant (f|m|x)

zeb consulting; Lombardia; On-site; EUR 26,000 - 34,000; Full time

Benefits offered by this job

Onboarding events

Insurances & Pension Schemes

zeb.wellfit

zeb.life

Job summary

zeb consulting is seeking an organized Administrative Assistant for our Milan office. You will coordinate appointments, manage general correspondence, assist with office administration, and support customers and guests with inquiries.

You will prepare presentations and contracts, perform Excel-based evaluations, and research data for clear, attractive reports. You will handle orders, shipments, and invoices, plan business trips, and coordinate internal and external events and trade fairs.

Qualifications

• Completed commercial, hotel or secretarial training and 1–2 years’ professional experience in one of these areas.

Responsibilities

• Coordinate appointments and handle general correspondence.
• Support in office management and liaise with customers and guests.
• Assist with customer inquiries and present contract documents.
• Create presentations and contract documents; perform Excel-based evaluations and data research.
• Process orders, courier/mail shipments and incoming invoices.
• Plan and invoice business trips; coordinate internal and external events and trade fairs.
• Maintain customer master data and perform general office management.
• Work as part of a motivated team with professionalism and openness.

Skills

MS Office

Organisational skills

Teamwork

Service orientation

Italian language

English language

Education

Commercial, hotel or secretarial training

Tools

Excel

Job description

zeb is one of the leading strategy, management and IT consultancies specializing in financial services in Europe. We support banks, insurance companies and (tech) service providers in dealing with all the challenges and opportunities arising from transformation in the industry.

Your tasks:

• You will be the central point of contact for all general matters at the Milan office and support colleagues, customers and service providers with various concerns.
• As an interface, you will be responsible for coordinating appointments and handling general correspondence, support in office management, liaising with our customers and guests and assisting with customer inquiries.
• You will help with the creation of presentation and contract documents, carry out evaluations in Excel, research data and prepare them in an appealing way.
• Your organizational skills will help you coordinate a wide range of administrative activities, such as placing orders, processing courier/mail shipments and processing incoming invoices.
• You will be responsible for planning and invoicing business trips.
• You will use your organizational skills to coordinate internal and external events and trade fairs.
• You master general administrative tasks and the maintenance of customer master data with your professional office management.
• As part of a highly motivated team, you will work in an environment characterized by collegiality, openness and professionalism.

Your skills:

• You have completed commercial, hotel or secretarial training, e.g. hotel management, event management, office communication / office management or similar, and already have professional experience in one of these areas (1-2 years).
• You have no problems with MS Office.
• You recognize priorities early on and convince with your careful and reliable way of working, your commitment and your high service orientation.
• You enjoy working in a team and use your organizational skills competently.
• You have very good oral and written language skills in Italian (C2-native) and English (C1-C2).

Your Benefits

• Onboarding events: As part of our onboarding journey, we host various events where you can experience our culture firsthand, meet other newcomers, and learn the ins and outs of your everyday work at zeb. zeb.start is a welcome week that takes place in Münster and features a varied program. We also offer networking meetings in advance and, shortly after your first day, a virtual starter kit where you will learn everything you need to get off to the best possible start at our company.
• Insurances & Pension Schemes: Safely on the road with zeb—in Germany, you are also privately insured via a group accident insurance policy. For business trips abroad, there is an additional travel health insurance and you can also take out a company pension plan with zeb.
• zeb.wellfit: For more mindfulness and movement in everyday (office) life, a changing range of different health programs is available to you depending on your location (e.g. yoga classes, team running events).
• zeb.life: Your life is changing—and we would like to accompany you through the different phases. zeb.life offers you support for example in childcare, life situation management and eldercare or in finding concierge services.

Equal opportunities for all: we welcome applications from people of all backgrounds – regardless of age, disability, ethnicity, nationality, gender, religion, sexual identity or social background. As an employer, we rely on people who like to try new things, take responsibility and inspire others through their actions.