International Vehicle Admin Coordinator

OPENLANE Europe; Milano; Hybrid; EUR 26,000 - 38,000; Full time

Benefits offered by this job

Company bonus

Comprehensive benefits package

22 days holiday

Learning & development support

Opportunity to work in international,?

Job summary

OPENLANE Europe is seeking an organized Administrative Operations Associate to manage vehicle ownership transfers and related documentation. You will coordinate with seller agencies, review case status, and ensure timely processing for international customers.

The role requires fluency in Italian and professional English, with experience in administrative or customer support. You will support vehicle transactions, maintain records, and interact with internal and external teams in a dynamic,

Qualifications

• Fluent Italian (written and spoken)
• Professional level English
• Experience in administrative/operational or customer support roles
• Highly organized with ability to manage multiple tasks and deadlines
• Attention to detail and accuracy
• Strong ownership and proactive follow-up
• Good communication with stakeholders
• Experience in automotive/vehicle administration is a plus

Responsibilities

• Monitor progress of vehicle ownership transfers and deregistrations, ensuring documentation is received on time.
• Coordinate with seller and internal agencies regarding ownership transfers to final customers.
• Review and track status of transfer cases and assign appropriate agencies.
• Maintain regular contact with international colleagues regarding progress, deadlines and completion dates.
• Communicate with suppliers and sellers to ensure admin processes are completed correctly and efficiently.
• Check daily arrival of vehicle documents, verify completeness, and register them in internal systems.
• Prepare and coordinate shipment of vehicle documents to international customers.
• Coordinate with Hub regarding shipment of documents and license plates to partner agencies.
• Proactively follow up on outstanding cases, delays, and missing documentation.
• Provide administrative support for additional vehicle transactions and document management.

Job description

OPENLANE Europe is seeking an organized Administrative Operations Associate to manage vehicle ownership transfers and related documentation. You will coordinate with seller agencies, review case status, and ensure timely processing for international customers.

The role requires fluency in Italian and professional English, with experience in administrative or customer support. You will support vehicle transactions, maintain records, and interact with internal and external teams in a dynamic,