Italian Vehicle Admin & Transfers Coordinator

OPENLANE, Inc.; Milano; Hybrid; EUR 28,000 - 38,000; Full time

Benefits offered by this job

Company bonus

Comprehensive benefits package

22 days holiday

Hybrid/remote work option (up to 1 day

Learning & development support

International environment

Job summary

OPENLANE Europe is seeking an Administration Specialist to support our Italian operations in Milan, Italy. This fixed-term contract role focuses on vehicle ownership transfers, deregistration processes, and document management across international teams.

You will coordinate with agencies, suppliers, and sellers, ensuring timely completion of tasks while maintaining accuracy and compliance. The ideal candidate is highly organized, detail-oriented, and fluent in Italian with professional English.

Qualifications

• Fluent Italian and professional English (written and spoken).
• Experience in administrative, operational, or customer support roles.
• Highly organized with ability to manage multiple tasks and deadlines.
• Strong attention to detail and proactive ownership.
• Able to communicate confidently with diverse stakeholders.

Responsibilities

• Monitor vehicle ownership transfers and deregistrations with timely docs.
• Coordinate ownership transfers with agencies and sellers.
• Track status of transfer cases and assign agencies.
• Maintain contact with international colleagues on progress.
• Communicate with suppliers and sellers to ensure proper docs.
• Check daily vehicle documents and register in systems.
• Prepare and coordinate shipment of documents to international customers.
• Coordinate shipment of documents and plates with Hub.
• Follow up on outstanding cases and missing docs.
• Provide admin support for additional transactions and docs.

Skills

Italian language

English language

Organizational skills

Attention to detail

Ownership mindset

Job description

OPENLANE Europe is seeking an Administration Specialist to support our Italian operations in Milan, Italy. This fixed-term contract role focuses on vehicle ownership transfers, deregistration processes, and document management across international teams.

You will coordinate with agencies, suppliers, and sellers, ensuring timely completion of tasks while maintaining accuracy and compliance. The ideal candidate is highly organized, detail-oriented, and fluent in Italian with professional English.