International Admin & Project Coordinator - Flexible Hours

Swiss Forum for International Agricultural Research; Roma; In loco; EUR 39.000 - 48.000; Tempo pieno

Vantaggi offerti da questo lavoro

Insurance

Retirement plan

Training & development

Paid time off

Flexible working

Descrizione del lavoro

The Alliance of Bioversity International & CIAT, based in Rome, seeks an Associate, Administrative & Project Support to back the Accelerate for Impact Platform (A4IP). The role covers administrative, financial, and reporting duties to ensure smooth daily operations and donor-compliant budgeting.

You will coordinate with internal teams and external stakeholders, draft narratives and financial reports, manage invoices and contracts, and contribute to project results within a regional and global

Competenze

• Excellent written and oral communication in Italian and English.
• Strong interpersonal and collaboration skills with internal teams and external partners.
• Meticulous, highly organized with attention to detail and quality outputs.

Mansioni

• Coordinate administrative, logistical, and operational functions including meetings, travel, procurement, and documentation.
• Support budget monitoring, financial tracking, and donor-compliant reporting for proper fund allocation.
• Assist in project coordination, documentation, and reporting to facilitate project objectives and results.
• Collaborate with project staff, finance, procurement and HR to ensure smooth workflows.
• Liaise with donors, partners, vendors, and service providers on operational matters.
• Coordinate with Legal for MoUs, contracts, and agreements compliance.
• Maintain records, financial tracking tools, and project filing systems.
• Draft high-quality narrative and financial reports, work plans and project documentation.
• Ensure timely processing of invoices, contracts, and reimbursements.

Conoscenze

Communication

Interpersonal skills

Organizational skills

Italian & English

Formazione

Master's degree preferred

Strumenti

Microsoft Office

SAP Concur

Teams

SharePoint

Descrizione del lavoro

The Alliance of Bioversity International & CIAT, based in Rome, seeks an Associate, Administrative & Project Support to back the Accelerate for Impact Platform (A4IP). The role covers administrative, financial, and reporting duties to ensure smooth daily operations and donor-compliant budgeting.

You will coordinate with internal teams and external stakeholders, draft narratives and financial reports, manage invoices and contracts, and contribute to project results within a regional and global