Executive Admin & Meetings Coordinator (Global Programs)

FAO; Roma; In loco; EUR 29.000 - 39.000; Tempo pieno

Descrizione del lavoro

FAO in Rome, Italy is seeking an Office Assistant (Administration) to perform a wide range of routine administrative tasks ensuring smooth operations for the Partnerships and UN Collaboration Division. You will support meetings, handle correspondence, manage travel, and assist with HR and finance systems.

The role requires strong MS Office skills, attention to detail, and three years of relevant office experience, with the ability to work independently in a diverse, international environment.

Competenze

• Secondary School Education completed.
• At least three years of relevant office support experience.
• Working knowledge of English (proficiency level C).
• Good knowledge of MS Office, internet and office equipment.

Mansioni

• Arrange appointments for the supervisor, receive visitors and screen calls.
• Provide office, protocol, admin and logistics support to meetings and conferences.
• Review, record and distribute mail; follow up on pending actions.
• Draft responses to routine correspondence and format large documents.
• Proofread texts for grammar, punctuation and style; ensure standards.
• Initiate general administrative tasks in financial/travel/HR systems.
• Make travel arrangements and prepare travel authorizations/claims.
• Support vacancy announcements and consultants' contracts processing.
• Research and organize information; create spreadsheets and presentations; manage files.

Conoscenze

English proficiency

Communication

Office administration

Organizational skills

Formazione

Secondary School Education

Strumenti

MS Office

iMIS

GRMS

FPMIS

Descrizione del lavoro

FAO in Rome, Italy is seeking an Office Assistant (Administration) to perform a wide range of routine administrative tasks ensuring smooth operations for the Partnerships and UN Collaboration Division. You will support meetings, handle correspondence, manage travel, and assist with HR and finance systems.

The role requires strong MS Office skills, attention to detail, and three years of relevant office experience, with the ability to work independently in a diverse, international environment.