HR Assistant (Protected Categories L. 68/99)

Haas Formula LLC; Modena; In loco; EUR 35.000 - 52.000; Tempo pieno

Descrizione del lavoro

TGR Haas F1 Team is seeking an HR Operations support professional in Italy (Modena region) to manage day-to-day HR tasks across the employee lifecycle. The role covers onboarding, contract documents, employee records, and backup payroll/pensions data entry.

You will administer benefits, support GDPR and safety policies, coordinate onboarding/offboarding with payroll, IT and facilities, and assist with audits and compliance. Travel and race-season demands may apply.

Competenze

• High School diploma or equivalent is required.
• University degree or equivalent in a relevant discipline is beneficial.
• 1–3 years of experience in a similar role would be beneficial.
• Excellent knowledge of English language written and spoken.

Mansioni

• Provide day-to-day administrative and operational support to the HR Operations Manager (Italy) across the full employee lifecycle, including onboarding, contractual documentation, and employee records, and provide back-up support for payroll and pensions activities (data updates and administrative inputs).
• Administer employee benefits such as canteen vouchers, private health insurance, pension funds and language training programmes, and act as a point of contact for employee queries.
• Support accurate HR data management and ensure compliance with GDPR, HR policies, and health and safety requirements.
• Coordinate onboarding and offboarding activities with payroll, IT, facilities, and line managers.
• Provide administrative support for health and safety processes, training records, and compliance tracking.
• Support the Head of HR Legal (UK) and Talent Management when required.
• Deliver flexible ad-hoc administrative support to the wider HR team as required.
• Process HR invoices and requisitions.

Conoscenze

English (excellent)

Resilience & composure

Integrity & discretion

Team-oriented

Adaptability & flexibility

Travel readiness

Formazione

High School diploma or equivalent

University degree beneficial

Strumenti

Zucchetti

MS Office

Descrizione del lavoro

Overview

TGR Haas F1 Team has been a stalwart of the FIA Formula 1 World Championship over the past decade. With more than 200 grand prix starts to our name, we pride ourselves on being an ambitious challenger within Formula 1 – and we want you to be part of that journey.

The first American Formula 1 team to compete in the sport since 1986, TGR Haas F1 Team made an immediate impression with a memorable points-scoring debut at the 2016 Australian Grand Prix. Ten years later, the team is still building momentum, guided by clear objectives and technical partnerships, and fresh from securing its second biggest points haul in a Formula 1 season.

We’re a racing team – not a corporate machine. We have three HQs – Kannapolis in the US, Banbury in the UK and Maranello in Italy – each powered by passionate, loyal and hardworking team ambassadors. At TGR Haas F1 Team, you’ll gain exposure to many areas of the business, enjoy wider visibility, and clearly see your contributions.

Yes, you’ll learn from us, but we expect to learn from you too!

Responsibilities

• Provide day-to-day administrative and operational support to the HR Operations Manager (Italy) across the full employee lifecycle, including onboarding, contractual documentation, and employee records, and provide back-up support for payroll and pensions activities (data updates and administrative inputs) as required.
• Administer employee benefits such as canteen vouchers, private health insurance, pension funds and language training programmes, and act as a point of contact for employee queries.
• Support accurate HR data management and ensure compliance with GDPR, HR policies, and health and safety requirements.
• Coordinate onboarding and offboarding activities with payroll, IT, facilities, and line managers.
• Provide administrative support for health and safety processes, training records, and compliance tracking.
• Support the Head of HR Legal (UK) and Talent Management when required.
• Deliver flexible ad‑hoc administrative support to the wider HR team as required.
• Process HR invoices and requisitions.

• Carry out day‑to‑day tasks efficiently and within agreed timescales.
• Ensure work meets expected service, quality, and compliance standards.
• Demonstrate accountability and professionalism in all activities.

• Build positive working relationships with colleagues and stakeholders.
• Participate in meetings, briefings, and forums as required.
• Respond to queries within scope, escalating more complex matters when necessary.

• Adhere to relevant legislation, organisational policies, and internal controls.
• Handle information responsibly, including confidential or sensitive data.
• Support audit, governance, and risk management activities as required.

• Contribute ideas and feedback to improve processes and ways of working.
• Participate in team initiatives, projects, or improvement activities.

• Undertake any other reasonable duties consistent with the level and purpose of the role, as assigned by the line manager.

Qualifications and Skills

• Essential Qualifications & Experience

• High School or diploma equivalent is required.
• University Degree or equivalent in a relevant discipline is beneficial.
• 1 – 3 years of experience in a similar role would be beneficial.
• Excellent knowledge of English language written and spoken.

• Resilience & Composure

• Maintains calm and focus in high-pressure, fast-paced environments.
• Able to handle setbacks and adapt quickly to changing circumstances.

• Integrity & Discretion

• Trusted to manage confidential information and sensitive team matters.
• Upholds the highest standards of professionalism and ethical conduct.

• Team-Oriented

• Collaborative mindset with a commitment to team cohesion and shared success.
• Willingness to mentor and develop talent within the organisation.

• Adaptability & Flexibility

• Comfortable with extensive travel and irregular working hours, including weekends and race days.
• Open to innovation and continuous improvement in processes and culture.

Equipment and Applications

• HRIS Platform – Manage recruitment and employee relations.
• Working knowledge of Zucchetti programme is a plus.
• Demonstrate proficiency in Microsoft Office packages, including Word, Excel, Outlook, and PowerPoint, to support reporting, documentation, and internal communications.

Physical Demands and Working Conditions

• Extended Hours & Flexibility: Many roles require working evenings, weekends, and public holidays, particularly during race season or critical development phases.
• Travel Requirements: Roles supporting race operations, logistics, or communications may involve frequent international travel, including long-haul flights and time zone shifts.
• Physical Activity: Trackside roles may involve standing for long periods, walking across paddocks, and working in noisy, crowded environments. Factory roles may require manual handling of components, use of machinery, or working in temperature-controlled areas. Office-based roles typically involve prolonged computer use.
• Sensory Demands: Exposure to high noise levels, bright lighting, and fast-moving environments. Shared workplace may include common allergens; reasonable adjustments available where possible.
• Health & Safety Compliance: All roles require adherence to safety protocols and mandatory compliance training throughout tenure.

This job description may not detail some less major duties, nor cover duties of a similar nature, which may from time to time be reasonably required by the relevant manager.

Notice

Due to the nature of the organisation, all employees of TGR Haas F1 Team are required to be security cleared to National Security Vetting standards. If successful in your application, we would support you with the NSV process. As a guideline, you would normally need to have been a UK resident for the last 5 consecutive years. Further confirmation can be found on the Civil Aviation Authority National Security Vetting (NSV) website: https://www.caa.co.uk/commercial-industry/security/national-security-vetting/

If you have not been a UK resident for the last 5 consecutive years, please be prepared to request an Overseas Criminal Records Check for these countries as you will be asked to provide this for referencing and security checks if you are successful.