HR Administrator

Ingersoll Rand; Vignate; Ibrido; EUR 20.900 - 37.030; Tempo pieno

Descrizione del lavoro

Ingersoll Rand in Vignate, Italy is seeking an HR Administration Specialist to manage Time & Attendance, payroll inputs, and HR administration activities in a hybrid setup.

You will collaborate with international payroll teams, validate payroll outputs, and support labor relations documentation with unions. The role requires 1–3 years HR payroll experience, Excel/HRIS proficiency, and English B2–C1. This position offers growth in a multinational environment.

Competenze

• 1–3 years of experience in HR administration, with focus on payroll and/or T&A processes.
• Experience working with external payroll providers and managing monthly payroll cycles.
• Strong Excel and HRIS knowledge.

Mansioni

• Collect, verify, and consolidate monthly payroll inputs (salary variables, attendance, absences, overtime, allowances).
• Monitor and validate data from T&A systems for accuracy and compliance.
• Support validation of pre-payroll drafts and final payroll outputs, resolving discrepancies.
• Collaborate with the international Payroll team, handling tickets and escalations.
• Prepare standard and ad hoc reports (labor costs, FTEs, absenteeism, overtime).
• Prepare documentation, reports for meetings with employee representatives (RSU/RSA).
• Develop calculations, simulations and datasets to support negotiations and internal reviews.

Conoscenze

Payroll management

T&A systems

HR administration

Stakeholder communication

English proficiency

Strumenti

Excel

HRIS

Descrizione del lavoro

Location: Vignate, Italy (Hybrid) We are looking for a proactive, detail-oriented, and operations-driven HR Administration Specialist who can confidently manage Time & Attendance (T&A), payroll processes, and HR administration activities.

What You Will Do

• Collect, verify, and consolidate monthly payroll inputs (salary variables, attendance records, absences, overtime, allowances, etc.).
• Monitor and validate data from T&A systems, ensuring accuracy, completeness, and compliance with company policies and applicable regulations.
• Support the validation of pre-payroll drafts and final payroll outputs, identifying discrepancies and contributing to their resolution.
• Collaborate with the international Payroll team, managing tickets, escalations, and follow-up actions.
• Contribute to the preparation of standard and ad hoc reports (labor costs, FTEs, absenteeism, overtime, etc.).

Administrative Support for Labor Relations

• Preparing documentation, reports, and data analyses for meetings with employee representatives and trade unions (RSU/RSA).
• Developing calculations, simulations, and datasets to support negotiations and internal reviews.
• Assisting in the preparation of materials for second-level bargaining and joint committee meetings.

Requirements

• English: B2–C1 level, with the ability to work effectively with international stakeholders on a daily basis.
• 1–3 years of experience in HR administration, with a focus on payroll and/or T&A processes.
• Experience working with external payroll providers and managing monthly payroll cycles.
• Good knowledge of Excel and HRIS systems.
• Basic knowledge of the Metalworking National Collective Labor Agreement (CCNL Metalmeccanico) or a similar collective bargaining agreement is considered an advantage.

Mindset

• Ownership: You take responsibility for operational activities and deliver results with accountability.
• Accuracy and attention to detail: You understand the importance of data quality and precision.
• Bias for action: You work efficiently, stay organized, and consistently meet deadlines.
• Problem‑solving mindset: You identify issues proactively, propose solutions, and contribute to process improvements.
• Collaboration: You build effective working relationships with colleagues and diverse international stakeholders.

Why This Role Is Special

• Real, visible impact: You will contribute to critical processes (payroll, HR data, and compliance) that support the entire organization.
• Professional growth: You will build strong expertise in HR administration, payroll, and labor relations.
• Challenging environment: You will work in a dynamic, international, multi-site organization where learning and development opportunities are abundant.
• Meaningful contribution: Every activity you manage will enhance the employee experience and improve the effectiveness of HR processes.

CBA : CCNL Metalmeccanico Industria

Salary range: 20900 - 37030 €