HR Administration & Payroll Manager Italy

Loro Piana; Quarona; On-site; EUR 59,000 - 72,000; Full time

Job summary

Loro Piana is seeking an HR Administration and Payroll Manager Italy to lead the team responsible for HR administration and payroll for approximately 3,000 employees. The role ensures compliance with company policies, social security, tax and accounting requirements, and acts as the primary contact for the external payroll provider and internal stakeholders.

The successful candidate will oversee monthly payroll processing and oversee the implementation of incentive schemes under the current

Qualifications

• Master’s degree in economics, business, HR, labour law or related field.
• Extensive experience in personnel administration and payroll in Italy.
• Strong accounting expertise.
• In-depth knowledge of Italian labour, tax and social security legislation.
• Experience coordinating teams and external payroll providers.
• Strong analytical, problem-solving and organisational skills.
• Good command of written and spoken English.
• Knowledge of Zucchetti and SuccessFactors is advantageous.

Responsibilities

• Lead HR administration and payroll activities, ensuring accuracy, timely execution, and full compliance with applicable legislation, collective bargaining agreements, and company policies.
• Coordinate the collection and validation of all monthly variable payroll inputs in collaboration with HR Managers, using digital tools.
• Oversee the employee lifecycle in coordination with the team, from hiring and onboarding to salary reviews and incentive payments under the supplementary company agreement, ensuring the correct application of company procedures and legal requirements regarding attendance, bonuses, overtime, and allowances.
• Ensure the accurate and timely submission of personnel-related accounting data to the Finance and Accounting Department, as well as the timely completion of mandatory tax and social security filings.
• Manage audits, labour inspections, and tax and social security reviews.
• Monitor HR administration data, ensuring data quality, confidentiality, and compliance with internal controls.
• Drive process improvement, standardisation, and digitalisation initiatives, leveraging SAP HR and relevant ticketing and reporting tools.

Skills

English (written)

Analytical

Organisational skills

Problem solving

Education

Master’s degree in Economics, Business Administration, HR, Labour Law, or related field

Job description

Position

The HR Administration and Payroll Manager Italy will lead the team responsible for HR administration and payroll activities for Loro Piana S.p.A., supporting a workforce of approximately 3,000 employees. The role will ensure compliance with company policies and procedures, as well as all applicable social security, tax, and accounting requirements. Acting as the primary point of contact for the external payroll provider, and for internal stakeholders on all HR administration matters, the HR Administration and Payroll Manager will coordinate the team to ensure the accurate and timely processing of monthly payroll and oversee the implementation of the incentive schemes established under the current supplementary company agreement.

Job Responsibilities

• Lead HR administration and payroll activities, ensuring accuracy, timely execution, and full compliance with applicable legislation, collective bargaining agreements, and company policies;


• Coordinate the collection and validation of all monthly variable payroll inputs in collaboration with HR Managers, using digital tools;


• Oversee the employee lifecycle in coordination with the team, from hiring and onboarding to salary reviews and incentive payments under the supplementary company agreement, ensuring the correct application of company procedures and legal requirements regarding attendance, bonuses, overtime, and allowances;


• Ensure the accurate and timely submission of personnel-related accounting data to the Finance and Accounting Department, as well as the timely completion of mandatory tax and social security filings;


• Manage audits, labour inspections, and tax and social security reviews;


• Monitor HR administration data, ensuring data quality, confidentiality, and compliance with internal controls;


• Drive process improvement, standardisation, and digitalisation initiatives, leveraging SAP HR and relevant ticketing and reporting tools.

Profile

• Master’s degree in Economics, Business Administration, Human Resources, Labour Law, or a related field;


• Extensive experience in personnel administration and payroll in Italy, gained within complex, structured organisations;


• Strong accounting expertise;


• In-depth knowledge of Italian labour, tax, and social security legislation, as well as the main national collective bargaining agreements (CCNLs);


• Previous experience coordinating teams and managing external payroll providers;


• Strong analytical, problem-solving and organisational skills;


• Good command of written and spoken English;


• Knowledge of Zucchetti and SuccessFactors would be an advantage.

Additional Information

For new joiners in this role in Italy, the initial annual gross salary is EUR 65.000.

This salary has been determined on the basis of objective and gender-neutral criteria and corresponds to the compensation normally granted for this position at the time of publication of this job posting. Actual compensation may vary depending on factors such as your unique combination of experience and skills, seniority, and current organizational needs.

This role also provides for participation in a bonus scheme, at Loro Piana’s discretion, based on factors such as individual and/or company performance.

In addition to the benefits provided by law, further benefits may be granted in accordance with current company policies.

The employment relationship will be governed by the provisions of the applicable national collective bargaining agreement (CCNL Tessile Abbigliamento e Moda) and the supplementary company agreement, as applied by Loro Piana in Italy.