HR Administration Manager

Aaron King International; Ferrara; In loco; EUR 50.000 - 55.000; Tempo pieno

Descrizione del lavoro

Aaron King International in Ferrara, Italy, is seeking an experienced HR Administration & Payroll Manager to own the main people administration, payroll and workforce cost processes.

Reporting to the HR Director and coordinating a small team, you will handle payroll data, labour compliance and HR reporting across the employee lifecycle.

The role blends operational ownership with an analytical mindset and supports HRIS digitalisation to drive efficiency in an international environment.

Competenze

• 7+ years of experience in HR Administration, Payroll or HR Operations.
• Strong knowledge of payroll processes and labour-related topics.
• Experience in budgeting, cost analysis and HR reporting.
• Fluency in Italian and English; strong Excel skills.

Mansioni

• Take ownership of personnel administration throughout the employee lifecycle.
• Coordinate the monthly payroll process with external payroll partner, validating data and deadlines.
• Manage time & attendance processes, including hours, absences, holidays and overtime.
• Act as internal reference point for employees and managers on payroll, contracts and HR administration.
• Ensure employment documentation and HR practices align with Italian labour legislation and collective agreements.
• Develop and maintain HR reporting and people analytics (headcount, absenteeism, overtime, leave balances, KPIs).
• Contribute to annual personnel cost budget and monitor workforce costs throughout the year.
• Support salary reviews, incentive and variable compensation cycles with HR leadership and stakeholders.
• Contribute to HR operations digitalisation, supporting HRIS, payroll and workforce management tools.
• Provide reliable people-related data and analysis to support management decisions.

Conoscenze

Payroll processes

HR Administration

HR reporting

Excel

Time & Attendance

HRIS

Stakeholder management

Italian & English

Strumenti

HRIS

Payroll software

Time & Attendance tools

Descrizione del lavoro

For an established international company with a significant operational presence in Italy, Aaron King International is looking for an experienced HR Administration & Payroll Manager to join the HR function and take ownership of the main people administration, payroll and workforce cost processes.

Reporting to HR Director and coordinating a small team, the person will act as a key point of reference for both employees and management across payroll, personnel administration, labour-related matters, compensation processes and HR reporting.

The position combines strong operational ownership with an analytical and continuous-improvement mindset, offering the opportunity to contribute to the evolution and digitalisation of HR processes within an international environment.

Key Responsibilities

• Take ownership of personnel administration throughout the employee lifecycle, ensuring accurate HR data, documentation and compliance with statutory requirements.
• Coordinate the monthly payroll process together with the external payroll partner, validating data and ensuring accuracy, deadlines and regulatory compliance.
• Manage and supervise time & attendance processes, including working hours, absences, holidays, overtime and related employee data.
• Act as an internal reference point for employees and managers on payroll, contractual and HR administration matters.
• Ensure employment documentation and HR practices remain aligned with Italian labour legislation and applicable collective agreements, monitoring relevant regulatory developments.
• Develop and maintain recurring HR reporting and people analytics, including headcount, absenteeism, overtime, leave balances and workforce-related KPIs.
• Contribute to the preparation and monitoring of the annual personnel cost budget, analysing deviations, forecasts and workforce costs throughout the year.
• Support salary review, incentive and variable compensation cycles, working closely with HR leadership and relevant business stakeholders.
• Contribute to the continuous improvement and digitalisation of HR operations, supporting the implementation and optimisation of HRIS, payroll and workforce management tools.
• Provide reliable people-related data and analysis to support management decisions and wider HR initiatives.

Candidate Profile

We are looking for an HR professional with approximately 7+ years of experience within HR Administration, Payroll or HR Operations, ideally gained in structured, international or complex organisational environments.

The ideal candidate brings:

• Strong knowledge of payroll processes, personnel administration and labour-related topics;
• Experience in personnel budgeting, labour cost analysis and HR reporting;
• Good understanding of Italian employment legislation and HR compliance requirements;
• Confidence working with HR systems, payroll platforms and time & attendance tools;
• Advanced proficiency in Microsoft Excel and a strong data-oriented approach;
• Ability to combine accuracy and attention to detail with a broader understanding of business priorities;
• Strong organisational, analytical and problem-solving capabilities;
• High level of discretion when managing confidential employee information;
• Effective stakeholder management and communication skills;
• Fluency in Italian and English.

Previous exposure to international HR environments, HRIS transformation projects or additional European languages will be considered an advantage.

Compensation:

€50,000–€55,000 gross annual salary, depending on experience, plus 5% of variable compensation.