Head of HR & Administration

AlfaDocs.com; Turbigo; Hybrid; EUR 90,000 - 120,000; Full time

Benefits offered by this job

Welfare bonus

Training courses and workshops

Team Building Budget

Psychotherapy sessions

Snacks and drinks at office

Team Development Budget

Annual company reunions

Snacks & beer in the office

Job summary

A healthcare software company in Lombardy is seeking a Head of HR & Administration to lead and develop HR processes and oversee payroll operations for Italy and Germany. The ideal candidate will have proven experience in HR & Administration, strong leadership skills, and in-depth knowledge of Italian labor law. This role includes managing benefits and fostering a positive workplace culture. The position requires a hybrid work model with office attendance in Milan three days a week.

Qualifications

• Proven experience in HR & Administration in a fast-growing company.
• Experience managing and developing teams.
• In-depth knowledge of GDPR.
• In‑depth knowledge of Italian labor law and GDPR.
• Strong organizational and problem‑solving abilities.
• Ability to thrive in a dynamic, fast‑paced environment.
• Fluent in English and native‑level Italian.

Responsibilities

• Oversee all HR processes including recruitment and onboarding.
• Ensure accurate payroll operations for Italy and Germany.
• Design and drive HR strategies aligning with business goals.
• Manage benefits administration and compensation.
• Safeguard legal and policy compliance, proactively monitoring adherence to labor laws and internal regulations.
• Champion initiatives focused on employee relations, engagement, and well‑being, fostering a positive workplace culture.
• Manage benefits administration and compensation strategies.
• Lead the development and continuous improvement of the training and development programs that promote leadership capability and employee growth.

Skills

Leadership skills

Talent acquisition

Problem-solving abilities

Fluency in English

Knowledge of Italian labor law

Employee engagement

Education

HR/People Management degree

Tools

HRIS

Job description

Our goal is to significantly improve the healthcare sector in a completely new way: a software platform that transforms the daily lives of medical practices and patients.

Our vision is a Software as a Service to help digitalize the healthcare industry. We developed AlfaDocs, the first 100% all-in-one cloud platform for Patient Relationship & Practice Management.

We are looking for an experienced Head of HR & Administration (all genders) to lead our HR and Administration teams, currently consisting of 5 team members. The ideal candidate is someone who is capable of driving strategic initiatives while maintaining direct oversight of critical operational activities within their departments.

Responsibilities

• Oversee and develop all HR processes, including recruitment, onboarding, employee development, and performance management across the organization
• Ensure the effective administration of payroll operations for Italy and Germany, setting standards and ensuring accuracy
• Management of employment contracts for Italy and Germany, establishing best practices and ensuring compliance
• Design and drive HR strategies that support and advance business goals and objectives
• Safeguard legal and policy compliance, proactively monitoring adherence to labor laws and internal regulations
• Champion initiatives focused on employee relations, engagement, and well‑being, fostering a positive workplace culture
• Manage benefits administration and compensation strategies
• Lead the development and continuous improvement of the training and development programs that promote leadership capability and employee growth

Administration

• Oversee and develop daily office operations (incl. Office Management & Accounting), ensuring a productive and efficient work environment
• Serve as a constructive sparring partner to our Teamlead Administration

Requirements

• Proven experience in a similar position in HR & Administration, preferably within a fast‑growing company
• Strong leadership skills with experience managing and developing teams
• Experience in talent acquisition, employee engagement, and performance management
• In‑depth knowledge of Italian labor law and GDPR
• Strong organizational and problem‑solving abilities
• Ability to thrive in a dynamic, fast‑paced environment
• Fluent in English and native‑level Italian

Administrative Info

• Hybrid‑setting: you would need to come to our office in Milan (near Milano Certosa) on a weekly basis (3 days per week).
• Contract: Every Alfa begins their journey with a fixed‑term contract of 1 year with the aim of renewing to an indefinite term.
• Equipment: laptop, phone, headphones, keyboard, mouse, and a dedicated office monitor.
• Working hours: Monday - Friday | 09:00 - 18:00 | 1‑hour lunch break
• Start date: May 2026

Benefits

• Welfare bonus on a monthly basis
• Bonus for paid English or German language courses.
• Training courses, books, workshops, and team‑building activities for personal and professional growth.
• Partnership with Serenis (an online psychotherapy platform) - three sessions offered if needed.
• Team Building Budget
• Team Development Budget
• Regular company reunions (yearly meetups, Christmas dinner)
• Snacks and fruit are always available in the office, along with good beer at the end of the week.