Global Mobility Assistant

Aventa Group; Lombardia; Hybrid; EUR 60,000 - 80,000; Full time

Job summary

Aventa in Milan is seeking a Global Mobility & Compliance specialist to coordinate international deployments of technical staff. The role involves organizing travel logistics, ensuring regulatory compliance, and enforcing corporate travel policies for offshore and remote assignments.

The ideal candidate will have experience in travel administration and logistics coordination within Oil & Gas or similar demanding industries, with fluency in Italian and English.

Qualifications

• Experience in travel administration, logistics coordination, or project support.
• Experience in Oil & Gas, Marine, or similar demanding industries.
• Languages: Italian and English (fluent).
• Strong organizational skills and ability to manage multiple priorities.

Responsibilities

• International Travel Coordination: Manage end-to-end travel logistics for offshore crews and remote sites.
• Expense Administration: Review and process travel expense claims, allocating costs to projects with finance.
• On-Assignment Support: Act as the go-to contact for deployed staff and handle changes.
• Documentation Management: Keep personnel files, contract end-dates, and work permits up to date in the company database.

Skills

Travel administration

Logistics coordination

Project support

Italian language

English language

Microsoft Excel

Tools

ERP systems

Travel booking software

Job description

AVENTA is currently recruiting a Global Mobility & Compliance specialist on behalf of a leading international player in the Offshore and Marine energy sector. Based in Milan, this role plays a key part in organizing the international deployment of technical staff and ensuring every operational mission runs smoothly.

The person hired will oversee the full personnel mobilization cycle, from planning to completion, making sure every international assignment fully complies with safety regulations, visa requirements, and corporate travel policies.

Key Responsibilities

• International Travel Coordination: Manage end-to-end travel logistics — flights, visas, lodging, and ground transport — for offshore crews and personnel stationed at remote sites.
• Expense Administration: Review and process travel expense claims, allocating costs correctly to the relevant projects alongside the finance team.
• On-Assignment Support: Act as the go-to contact for deployed staff, handling last-minute logistics changes and resolving travel-related issues as they arise.
• Documentation Management: Keep personnel files, contract end-dates, and work permits current in the company database.

Candidate Profile

The ideal candidate is a well-organized professional who thrives under pressure and juggles competing priorities with ease.

Experience: Prior experience in travel administration, logistics coordination, or project support—preferably gained in Oil & Gas, Marine, or similarly demanding industrial environments.

Languages: Fluent in both Italian and English (spoken and written), needed to communicate daily with international stakeholders and handle documentation.

Technical Skills: Strong command of Microsoft Office (particularly Excel); familiarity with ERP platforms or travel-booking software is a plus.

Soft Skills: A meticulous eye for detail, initiative, and composure when tackling complex logistical hurdles.

Employment Terms

Location: Office based in Milan.

Work Model: Hybrid setup —3 in-office days each week, remote for the rest.

Contract: Fixed-term contract for 12 months, with good prospects for renewal or conversion to permanent.