Finance Operations Coordinator (100% remote)

UBQ; Milano; Remote; EUR 35,000 - 55,000; Full time

Job summary

UBQ.io is seeking a Finance Operations Coordinator to support day-to-day financial activities, validate data for accuracy, ensure policy compliance, and assist with timely financial processing. The ideal candidate is detail-oriented, organized, and collaborative across teams.

You will review timesheets, expenses, and contractor invoices; maintain accurate records; and partner with the finance team to improve reporting and expense controls. Location: EU timezone (Milano area preferred).

Qualifications

• Bachelor’s degree in Finance, Accounting, or related field (or equivalent).
• Experience in financial operations, accounts payable, or similar roles preferred.
• Strong attention to detail and commitment to accuracy.
• Proficiency with spreadsheets and financial software/tools.
• Excellent organizational and communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Location: EU timezone

Responsibilities

• Review and validate team timesheets and hours for accuracy and compliance.
• Monitor employee expense submissions and verify documentation.
• Review contractor invoices prior to approval and payment.
• Maintain accurate records related to financial operations, reimbursements, and payments.
• Collaborate with the finance team to support timely payment processing.
• Identify and implement process improvements for better reporting and expense control.
• Support ad-hoc financial tasks, audits, and reporting.

Skills

Attention to detail

Organizational skills

Communication skills

Collaboration

Education

Bachelor’s degree in Finance/Accounting/Business Administration

Tools

Spreadsheet software

Financial software/tools

Job description

About UBQ.io

UBQ.io is a global technology service provider dedicated to building a more sustainable, independent, and equitable future. We partner with global companies across industries, including AI, blockchain, software, biotech, and education, to transform bold ideas into real, meaningful solutions.

Our expertise spans technology consulting, AI and Machine Learning development, Blockchain integration, and global team collaboration. With a worldwide network of specialists, we help organizations stay ahead in a rapidly evolving digital landscape.

At UBQ.io, we don’t just advise, we collaborate. Our commitment to innovation, sustainability, and social responsibility guides everything we do as we help clients build technologies that empower people, communities, and industries to thrive.

About the role

The Finance Operations Coordinator plays a key role in supporting the organization’s day-to-day financial activities. This position is responsible for validating operational financial data, ensuring policy compliance, and assisting with accurate and timely financial processing. The ideal candidate is detail-oriented, organized, and able to collaborate effectively across teams.

Key Responsibilities

• Review and validate team timesheets and reported working hours to ensure accuracy and compliance.

• Monitor employee expense submissions, verify supporting documentation, and ensure adherence to company policies.

• Review contractor invoices prior to approval and payment, resolving discrepancies as needed.

• Maintain accurate and up-to-date records related to financial operations, reimbursements, and payments.

• Collaborate closely with the finance team to support timely and precise payment processing.

• Assist in identifying and implementing process improvements to enhance financial reporting and expense control.

• Support ad-hoc financial tasks, audits, and reporting as required.

• Bachelor’s degree in Finance, Accounting, Business Administration, or related field (or

  equivalent experience).

• Experience in financial operations, accounts payable, or similar roles preferred.

• Strong attention to detail and commitment to accuracy.

• Proficiency with spreadsheets and financial software/tools.

• Excellent organizational and communication skills.

• Ability to manage multiple priorities and meet deadlines.

• Location: EU timezone

About You

You thrive in a structured, process-driven environment and enjoy ensuring that financial data is correct, compliant, and well-organized. You’re proactive, resourceful, and a strong collaborator who brings reliability and clarity to financial operations.