Executive Support Trainee

Boston Consulting Group; Lombardia; On-site; EUR 8,900 - 12,000; Full time

Benefits offered by this job

Meal vouchers

Corporate discounts

Job summary

Boston Consulting Group is offering a 6-month internship in Milan to support the Executive Assistant and Support teams. You will help manage agendas, coordinate travel, organize meetings, and handle expense processing with Payroll and Wellbeing.

The role requires professional communication in Italian and English and a service-oriented mindset. As a 6-month internship, participants receive a monthly allowance and gain exposure to multiple administrative processes, including health-related

Qualifications

• University degree or equivalent working experience.
• Strong written and spoken Italian and English.
• Proficiency in MS Office and calendar management.

Responsibilities

• Support the Executive Assistant and Support Team.
• Manage agendas, travel coordination, and internal/client meetings.
• Process expense reports and administrative processes with Payroll/Wellbeing.
• Represent BCG with internal and external stakeholders.

Skills

Bilingual Italian/English

Office suite

Calendar management

Travel coordination

Education

University degree (completed or ongoing)

Tools

Outlook

Word

PowerPoint

Excel

Job description

Who We Are

Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation-inspiring complex change, enabling organizations to grow, building competitive advantage, and driving bottom-line impact.

To succeed, organizations must blend digital and human capabilities. Our diverse, global teams bring deep industry and functional expertise and a range of perspectives to spark change. BCG delivers solutions through leading-edge management consulting along with technology and design, corporate and digital ventures - and business purpose. We work in a uniquely collaborative model across the firm and throughout all levels of the client organization, generating results that allow our clients to thrive.

What You'll Do

You will join BCG Milan Operations team, providing general and administrative support to the Executive Assistant Team and the Support Team. You will be involved in numerous tasks of senior colleagues, from agenda management, travel coordination and organization of internal and client meetings to the processing of expense reports and administrative processes with Payroll, Wellbeing and external providers. You will represent BCG in a manner consistent with BCG's value statement, engaging both internal and external stakeholders.

You Are Good At

• Managing and maintaining agendas and calendars for senior colleagues;
• Coordinating point-to-point travel needs (car, flight, hotel, etc.);
• Supporting in coordinating internal and client meetings, reserving conference rooms and organizing food service;
• Preparing weekly timesheets and processing expense reports and travel expenses with the highest standards of precision;
• Cooperating with Payroll and Wellbeing Departments on administrative processes, including medical reimbursement and documents related to the company's Welfare program;
• Maintaining working relationships with our health care fund and health insurance broker to facilitate the information flow and scheduling between Executives/internal stakeholders and the fund/broker;
• Contributing to define and track relevant KPIs of the Support Team;
• Maintaining highest levels of internal and external confidentiality.

The role will be focused on the activities listed above, but not limited to them.

What You'll Bring

• University degree (completed or ongoing) or equivalent working experience;
• Strong communication skills, both written and spoken, in Italian and English;
• Very good customer service skills, a natural approach to understand and users' needs;
• Reliability and a goal-oriented approach;
• Desire to continuously learn and grow;
• Cooperative approach, ability to work in team;
• Good working knowledge of Outlook, Word, PowerPoint, and Excel;
• Organizational and time-management skills.

Additional info

This Opportunity Is Offered As a 6-month Internship Designed To Provide Hands-on Experience And Professional Development Within BCG. As This Is An Internship Position, Participants Will Receive a Monthly Allowance, In Accordance With The Internship Agreement. Interns Will Also Benefit From

• Daily meal vouchers / daily meal;
• Access to selected corporate discounts and partner offers.

Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, disability, protected veteran status, or any other characteristic protected under national, provincial, or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws.

BCG is an E - Verify Employer. Click here for more information on E-Verify.