Executive Sales Coordinator – EMEA/Italy

hitachi; Milano; On-site; EUR 40,000 - 60,000; Full time

Job summary

Hitachi Vantara is seeking a highly organized Sales Executive Secretary to support the Regional Vice President for the Southern Region and the Italy Country Manager. You will coordinate calendars, travel, and meetings, ensuring smooth day-to-day operations and alignment with business priorities.

In a fast-paced, international environment, you will handle confidential information with discretion and support tenders, RFPs and sales administration while collaborating with sales, finance and legal

Qualifications

• Previous experience in an Executive Assistant, Secretary role, preferably within a multinational organisation.
• Experience supporting senior executives and/or sales leadership.
• Strong organisational and time-management skills, with the ability to manage multiple priorities simultaneously.
• Experience coordinating events, meetings and travel.
• Experience supporting tenders, RFPs, purchase orders or sales administration is highly desirable.
• Strong attention to detail and follow-through.
• Proactive approach with the ability to anticipate needs and solve problems independently.
• Fluent English and Italian communication skills; additional languages are an advantage.

Responsibilities

• Manage complex and frequently changing calendars
• Coordinate internal and external meetings, leadership meetings and business reviews.
• Organise travel arrangements, including flights, accommodation, transportation and detailed itineraries.
• Handle confidential information with a high level of discretion and professionalism.
• Provide support to the Italian sales organisation
• Support the preparation, coordination and submission of tenders/RFPs, working with Sales, Finance, Legal, Operations and other relevant teams.
• Support the creation and processing of POs
• Plan and coordinate leadership events, sales meetings, team meetings and company-wide initiatives.

Skills

EA/Secretary experience

Support senior executives

Organisational skills

Event coordination

Tender/RFP support

Attention to detail

Proactive problem solving

Bilingual English/Italian

Job description

Hitachi Vantara is seeking a highly organized Sales Executive Secretary to support the Regional Vice President for the Southern Region and the Italy Country Manager. You will coordinate calendars, travel, and meetings, ensuring smooth day-to-day operations and alignment with business priorities.

In a fast-paced, international environment, you will handle confidential information with discretion and support tenders, RFPs and sales administration while collaborating with sales, finance and legal