Document Controller

Arcadis; Milano; In loco; EUR 34.000 - 55.000; Part-time

Descrizione del lavoro

Arcadis in Milan is seeking a freelance Document Controller to manage project documentation, organize digital libraries, and ensure timely status reporting. You will be the first point of contact for enquiries and maintain version control.

The role requires a BSc in Engineering or Business, 5 years' experience in engineering/construction contracts, and strong English skills; proficiency with MS Office and a host document management system is essential.

Competenze

• Bachelor-level degree in Engineering or Business is required.
• Proven experience in document control and project documentation.
• Strong written and spoken English required.

Mansioni

• Control, file, log and update status records of all project communications and documents using an electronic/web-based DMS.
• Adhere to document control procedures and confidentiality/audit requirements.
• Organize folders, ensure easy searchability and timely distribution of documents.

Conoscenze

Document control

Technical documentation

English fluency

Office suite

Communication

Formazione

BSc Engineering

BSc Business

Strumenti

Microsoft Office

Document management system

Descrizione del lavoro

For a client based in Milan we are looking for a freelance Document Controller.

• Preferred start: September 2026
• Initial contract duration is till 28 February 2028 (extendable).

Job Purpose

The Document Controller performs document control, organize, administrate and plan duties for the project. He or she is the first line of contact for document enquiries, internal and external.

Key Responsibilities and Duties

• Control, file, log and keep up to date status records of all project communications and technical documentation via an electronic/web based document management system (specify system) for remote access.
• Adherence to project document control procedures and compliance with company’s confidentiality and audit protocols.
• Receive, check, classify, categorize, register and store all documents
• Quality check all documents in accordance with project/client requirement.
• Develop and create various document folders and organize these to easily searchable and accessible libraries.
• Issue internal distribution checks within review cycles time then returning comments to the originator.
• Develop and issue overdue document reports.
• Implement and maintain established documentation procedures.
• Use version control to ensure transparency of document history and revision.
• Provide safe storage and retrieval of project documentation both hardcopy and electronic format.

Requirements

• BSc Engineering or Business discipline.
• 5 years of experience
• Familiar with development and administration of engineering, procurement and construction contracts in the petroleum or related industry.
• Familiarity with auditing, accounting, and contracting techniques and procedures is desirable.
• A high level of fluency in oral and written English is essential.
• Good knowledge of Microsoft Office (Outlook, Word, Excel & Power Point),
• Good knowledge of the document management system used by the host company