Contract Coordinator - Sponsor dedicated - Milan based

IQVIA Inc; Lombardia; Hybrid; EUR 30,000 - 45,000; Full time

Job summary

IQVIA Inc. in Milan, Italy, is seeking a Contract Coordinator dedicated to sponsor-focused work.

The role demands end-to-end contract paperwork management, accuracy in document handling, and weekly in-office presence in the Milan area to ensure timely execution of contracts and amendments. The candidate should have 3 years in administration, contract management experience, and fluency in Italian and English.

Qualifications

• 3 years’ experience in an administrative environment or equivalent combination of education, training and experience.
• Working knowledge of the clinical development process.
• Contract management experience.
• Exceptional organizational skills.
• Excellent communication skills (oral and written).
• Ability to work effectively in cross functional teams.
• Fluency in Italian and English.

Responsibilities

• Review contracts and amendments for administrative finalization (headers/footers/file name consistency).
• Print, assemble, track contracts and amendments; mass mail as needed.
• Manage site mailings and correspondence to sites.
• Secure signatures via departmental processes.
• Update tracking databases with contract information and run reports to identify outstanding items.
• Organize, store, archive, and retrieve contract-related documents; maintain electronic repository.
• Assist in data gathering and analysis; identify process improvements.

Skills

Organizational skills

Communication skills

Cross-functional teamwork

Italian and English fluency

Job description

Contract Coordinator - Sponsor dedicated - Milan based### Contract Coordinator - Sponsor dedicated - Milan basedApply: Milan, Italy: Full time: Posted Today: R1577553**Job Overview**:Responsible for managing the end-to-end contract paperwork process. Responsible for contract process quality control and sending executed contracts and amendments as appropriate to third parties. Perform data entry and pull reports from tracking database(s). Contact third parties to follow-up on contract and amendment execution. File and update on-site paper files, as needed. **This role requires weekly presence in the office in Milan area****Essential Functions:*** Review, administratively finalize (headers/footers/file name consistency) watermark and protect contracts and amendments.* Print, assemble, and track contracts, amendments, mass mail and other relevant documents.* Manage site mailings and other correspondence to sites as assigned.* Secure appropriate signatures of contract documents via departmental processes.* Update and maintain tracking databases with necessary relevant contract information.* Run reports to find contracts and amendments still outstanding and then follow-up with them for signature.* Run reports and monitor databases for data integrity and quality.* Organize, store, archive, and retrieve files for contracts, payment documentation and other relevant documents.* Maintain electronic repository of contracts and related documents.* Archive documents to third party repository.* Assist in data gathering and analysis.* Recognize processes improvements and communicate as appropriate. **Qualifications:*** 3 years’ experience in an administrative environment or equivalent combination of education, training and experience.* Working knowledge of the clinical development process.* Contract management experience.* Exceptional organizational skills.* Excellent communication skills (both oral and written).* Ability to work effectively in cross functional teams.* Must demonstrate innovative spirit, have strong interpersonal skills, and ability to accomplish substantial tasks with minimal supervision.* Fluency in Italian and English.IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at https://jobs.iqvia.comIQVIA is committed to integrity in our hiring process and maintains a zero tolerance policy for candidate fraud. All information and credentials submitted in your application must be truthful and complete. Any false statements, misrepresentations, or material omissions during the recruitment process will result in immediate disqualification of your application, or termination of employment if discovered later, in accordance with applicable law. We appreciate your honesty and professionalism.The potential base pay range for this role, when annualized, is €29,800.00 - €44,800.00. The actual base pay offered may vary based on a number of factors including job-related qualifications such as knowledge, skills, education, and experience; location; and/or schedule (full or part-time). Dependent on the position offered, incentive plans, bonuses, and/or other forms of compensation may be offered, in addition to a range of health and welfare and/or other benefits.