Contract Coordinator – Milan Office (Onsite)

IQVIA; Lombardia; On-site; EUR 30,000 - 45,000; Full time

Job summary

IQVIA in Milan is seeking a contracts administrator to manage end-to-end paperwork, data entry, and tracking. You will coordinate signatures, manage both paper and electronic files, and ensure data integrity while collaborating with cross-functional teams.

Fluency in Italian and English is required, with three years in administration or contract management. This on-site role requires weekly presence in the Milan area and offers opportunities to improve processes within the clinical development

Qualifications

• Three years’ experience in an administrative environment or equivalent combination of education, training and experience.
• Working knowledge of the clinical development process.
• Contract management experience.
• Exceptional organizational skills.
• Excellent communication skills (oral and written).
• Ability to work effectively in cross functional teams.
• Must demonstrate innovative spirit, have strong interpersonal skills, and ability to accomplish substantial tasks with minimal supervision.
• Fluency in Italian and English.

Responsibilities

• Review, administratively finalize (headers/footers/file name consistency) watermark and protect contracts and amendments.
• Print, assemble, and track contracts, amendments, mass mail and other relevant documents.
• Manage site mailings and other correspondence to sites as assigned.
• Secure appropriate signatures of contract documents via departmental processes.
• Update and maintain tracking databases with necessary relevant contract information.
• Run reports to find contracts and amendments still outstanding and then follow-up with them for signature.
• Run reports and monitor databases for data integrity and quality.
• Organize, store, archive, and retrieve files for contracts, payment documentation and other relevant documents.
• Maintain electronic repository of contracts and related documents.
• Archive documents to third party repository.
• Assist in data gathering and analysis.
• Recognize processes improvements and communicate as appropriate.

Skills

Administrative experience

Contract management

Communication skills

Organization

Cross-functional teamwork

Bilingual Italian English

Job description

IQVIA in Milan is seeking a contracts administrator to manage end-to-end paperwork, data entry, and tracking. You will coordinate signatures, manage both paper and electronic files, and ensure data integrity while collaborating with cross-functional teams.

Fluency in Italian and English is required, with three years in administration or contract management. This on-site role requires weekly presence in the Milan area and offers opportunities to improve processes within the clinical development