Business Administration at Liablix

Liablix; Bologna; Ibrido; EUR 23.000 - 28.000; Tempo pieno

Vantaggi offerti da questo lavoro

Performance-based benefits

Close collaboration with the CEO

Growing responsibilities

Company retreats

Hybrid work

Descrizione del lavoro

Liablix, an AI startup focused on AI, CV and 3D simulations for fraud detection in insurance claims, is seeking an organized and autonomous administrator/operations lead. You will handle invoicing, accounting coordination, HR-related admin, grants, and event logistics, while working closely with the CEO to scale processes and the team.

Hybrid work in Bologna, Italy, offering growth opportunities as the company expands and responsibilities increase.

Competenze

• Extremely organized, precise and reliable.
• Attitude matters more than experience.
• Invoicing and business administration experience are a plus but not required.
• Degree in Economics, Law or related field is appreciated.
• Able to manage multiple activities with deadlines and contracts autonomously.

Mansioni

• Manage invoicing, payment tracking and customer follow-ups; navigate bureaucratic Italian processes.
• Improve processes to be faster, simpler and more automated.
• Coordinate with accountant and labor consultant for documentation.
• Support recruiting by coordinating candidates and interviews.
• Coordinate organization of trade fairs, events, suppliers and booths.
• Assist with grants and public funding applications with external consultants.
• Research new grants, incentives and funding opportunities.
• Oversee employee-related admin: benefits, welfare, meal vouchers, pension funds.
• Work directly with the CEO to ensure documents and signatures are up to date.
• Oversee purchases, suppliers, and ad-hoc requests; maintain structured documentation.

Conoscenze

Organized

Precise

Reliable

Invoicing

Formazione

Degree in Economics, Law, or related field

Descrizione del lavoro

Who we are

Liablix is an AI startup transforming the way road accidents are analyzed. We build a platform that uses Artificial Intelligence, computer vision, and 3D simulations to help insurance companies and industry professionals assess claims and detect potential fraud. We are backed by leading international investment funds and are growing fast. As our team, customer base, and company expand, everything that needs to work behind the scenes grows with them. We are looking for someone who can help us build and manage that machine.

Why this role is different

You will work closely with the CEO and become the company's main point of reference for administrative and organizational activities: accounting, people operations, grants, documentation, recruiting, suppliers, and events. At first, you will learn our processes. Over time, we expect you to improve them and make them fully scalable. This is a role for ambitious people who want to prove they can help a company run better and grow.

What you’ll do

• Manage invoicing, payment tracking, and customer payment follow-ups. This will be a significant part of the role, and in Italy these processes can still be highly bureaucratic.
• Any initiative to make them faster, simpler, and more automated will be highly appreciated.
• Work with our accountant and labor consultant, collecting and organizing the documentation they need.
• Support recruiting by coordinating candidates, interviews, and administrative activities related to hiring.
• Support the organization of trade fairs and events, coordinating suppliers, booths, materials, and the people involved.
• Support applications for grants and public funding, working with external consultants and coordinating the collection of internal documentation.
• Research new grants, incentives, and funding opportunities.
• Manage operational activities related to employees, benefits, company welfare, meal vouchers, and pension funds.
• Work directly with the CEO, making sure they have the documents, signatures, and information they need and are always up to date on administrative matters.
• Manage purchases, suppliers, and occasional operational requests from team members.
• Organize and maintain company and employee documentation, building structured and scalable processes.

What we’re looking for

• First and foremost, we are looking for someone who is extremely organized, precise, and reliable.
• Attitude matters more than experience.
• Previous experience with invoicing, business administration, or official documentation is a plus, but it is not required.
• A degree in Economics, Law, or a related field is highly appreciated.
• What matters most to us is that you: Have a strong natural inclination toward organization and precision; Can manage several different activities at the same time without losing control; Are fast and reliable when handling documents and deadlines; Are comfortable working with contracts and official documentation; Are autonomous and able to understand what needs to be done without always waiting for instructions.
• That is how our startup works.
• Are ambitious and want to grow together with the company.
• You should be eager to learn quickly whatever you do not already know.

What we offer

• €25,000 gross annual salary.
• Performance-based benefits.
• Close collaboration with the CEO and Founder's Associate.
• Increasing responsibility as the company grows.
• Company retreats.
• Hybrid work.

Culture Fit

• We’re a fit if: You like having everything organized and under control.
• When you see an inefficient process, you do not simply follow it.
• You think about how to improve it.
• You enjoy taking responsibility, learning new things, and gradually becoming the point of reference for your area.
• Most importantly, you like the startup world. No one here will give you a manual explaining exactly what to do. Part of your job will be building that manual while the company grows.

We’re not a fit if:

• You are looking for a very narrow administrative role with repetitive activities and fully defined procedures.
• You need someone to constantly tell you what to do.
• You prefer a stable and predictable environment over one where responsibilities and priorities evolve together with the company.

Why join us

Liablix is still small enough for one person to genuinely change the way the company works. Show us that the person we need is you.