Executive Admin & Operations Lead (Hybrid)

Liablix; Bologna; Ibrido; EUR 23.000 - 28.000; Tempo pieno

Vantaggi offerti da questo lavoro

Performance-based benefits

Hybrid work

Close collaboration with CEO

Descrizione del lavoro

Liablix, an AI startup in Bologna, is seeking an highly organized administrator to join as the company’s main reference for administrative and organizational activities. You will support invoicing, documentation, recruiting, and supplier coordination, ensuring processes scale as the company grows.

You will work closely with the CEO, learn the processes, and eventually improve them for scalability. The role offers a hybrid work arrangement and a €25,000 gross annual salary.

Competenze

• Must be highly organized, precise, and reliable.
• Attitude matters more than experience; invoicing or official documentation experience is a plus but not required.
• Degree in Economics, Law, or related field is appreciated; strong organizational skills are essential.

Mansioni

• Manage invoicing, payment tracking, and customer follow-ups; streamline processes where possible.
• Coordinate with accountant and labor consultant to gather necessary documentation.
• Support recruiting by coordinating candidates, interviews, and HR-related tasks.
• Organize trade fairs and events; coordinate suppliers, booths, materials, and personnel.
• Assist with grant and public funding applications, researching opportunities and coordinating internal docs.
• Oversee employee-related operational activities, benefits, welfare, meal vouchers, and pension funds.
• Collaborate with the CEO to ensure timely documentation, signatures, and up-to-date admin matter status.
• Handle purchases, suppliers, and ad-hoc operational requests from the team.
• Maintain organized and scalable company and employee documentation.

Conoscenze

Organizational skills

Attention to detail

Reliability

Invoicing experience (advantage)

Ability to handle multiple tasks

Formazione

Bachelor's degree in Economics, Law, or related field

Descrizione del lavoro

Liablix, an AI startup in Bologna, is seeking an highly organized administrator to join as the company’s main reference for administrative and organizational activities. You will support invoicing, documentation, recruiting, and supplier coordination, ensuring processes scale as the company grows.

You will work closely with the CEO, learn the processes, and eventually improve them for scalability. The role offers a hybrid work arrangement and a €25,000 gross annual salary.