Analyst, Organization & Special Projects

IQ-EQ; Lombardia; Hybrid; EUR 42,000 - 62,000; Full time

Benefits offered by this job

Ticket Restaurant

Welfare Program

Smart Working

Job summary

IQ-EQ is seeking a Business Analyst in Italy to strengthen the Organization & Special Projects team. The role reports to the Head of Organization & Special Projects and focuses on consolidating key responsibilities while driving process improvements across procurement and contracts.

You will coordinate procurement activities, manage contracts, oversee the vehicle fleet, and support policy updates with cross-functional stakeholders. Excellent English and strong organizational skills are essential.

Qualifications

• Bachelor's degree or high school diploma completed.
• Strong understanding of organizational processes and cross-functional operations.
• Proficient in Excel and Outlook with strong analytical ability.
• Excellent written and spoken English.

Responsibilities

• Improve business processes related to procurement of IT assets and services.
• Coordinate procurement and service contracts, ensuring policy compliance.
• Manage full contract lifecycle: documents, renewals, invoicing.
• Coordinate company vehicle fleet and related operations.
• Support policy review and rollout with cross-functional teams.
• Identify efficiency improvements by analyzing workflows.
• Prepare reports and performance analyses for monitoring and compliance.

Skills

Analytical skills

Microsoft Excel

English proficiency

Organizational skills

Interpersonal communication

Education

Bachelor's degree or High School Diploma

Tools

Outlook

Job description

We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide.

We employ a global workforce of 6,500+ people across 24 jurisdictions and have assets under administration (AUA) exceeding US$857 billion. We work with 13 of the world’s top 15 private equity firms.

Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts.

Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding.

We’re driven by our Group purpose, to power people and possibilities.

Job Description

THE ROLE

To strengthen its Organization & Special Projects team, IQ-EQ is seeking in Italy a Business Analyst who will report directly to the Head of Organization & Special Projects and contribute to the continued development of the Function and the consolidation of the key areas of responsibility outlined below.

Core Responsibilities

• Manage and continuously improve business processes related to the procurement of company assets (IT equipment and telecommunications) and the delivery of support services.
• Coordinate and oversee procurement and service contracts, ensuring compliance with company policies, internal procedures, and organizational standards.
• Manage the full contract lifecycle, including document administration, renewal tracking, and invoice processing.
• Coordinate the management of the company vehicle fleet and related operational activities.
• Support the review, update, and implementation of company policies and procedures, partnering with cross-functional stakeholders to ensure their effectiveness and consistency.
• Identify opportunities to improve organizational efficiency by analyzing operational workflows and recommending process improvements.
• Prepare regular reports and performance analyses to support process monitoring, operational effectiveness, and organizational compliance.

Qualifications

ABOUT YOU

• Bachelor's degree or High School Diploma.
• Solid understanding of organizational processes and cross-functional business operations.
• Strong analytical skills, with experience in operational analysis and document management.
• Proficiency in Microsoft Office applications, particularly Excel and Outlook.
• Good command of written and spoken English.
• Strong organizational skills, with the ability to prioritize tasks, manage multiple activities, and meet deadlines.
• Excellent interpersonal and communication skills, with a collaborative mindset and the ability to work effectively across teams and functions.

What we offer

• A role in a dynamic, growing and inclusive environment, with flexible working and the option to work remotely
• The opportunity to take ownership of and independently manage key processes and projects within the Function
• The opportunity to work closely with structured finance specialists and analyse securitisation transactions from the structuring phase onwards
• Contract: Permanent, full time
• Ticket Restaurant
• Welfare Program
• Smart Working up to three days per week

Additional Information

OUR COMMITMENT TO YOU AND THE ENVIRONMENT

As a forward-looking business, sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining meaningful, long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on our natural environment.

There is always more we can, and should do, to improve – whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We’re committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee.

Our learning and development programmes and systems enable us to invest in growing our employees’ careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 6,500+ employees - from 94 nationalities, across 24 countries - to each achieve their potential. Through IQ-EQ Launchpad we support female managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced.

We’re committed to growing long-term relationships with our clients and supporting them in achieving their objectives. We understand that our client’s sustainability and success leads to our sustainability and success. We’re emotionally invested in our clients right from the beginning.