Warehouse Executive/ Assistant Manager

Apitoria Pharma; Kakinada; On-site; INR 1,500,000 - 2,300,000; Full time

Job summary

Apitoria Pharma is seeking a seasoned Warehouse Operations Manager in India to oversee receiving, storage, inventory, dispatch, and material handling. You will drive process improvements, optimize space and resources, and ensure GMP/EHS compliance.

You will lead a team, coordinate with production, procurement, QA, and logistics to ensure smooth material flow and on-time shipments. A strong ERP background and leadership skills are essential.

Qualifications

• Master's Degree in Material Management or Supply Chain.
• 9–14 years of Warehouse Operations/Supply Chain experience.
• Strong ERP knowledge (SAP, Oracle, MS Dynamics).
• Excellent leadership and communication skills.

Responsibilities

• Lead and manage all warehouse activities including receiving, storage, inventory management, dispatch, and material handling.
• Develop warehouse plans to support production and business requirements.
• Monitor daily warehouse operations and drive continuous improvement initiatives.
• Coordinate with cross-functional teams to ensure material flow and on-time delivery.
• Maintain accurate ERP transactions and documentation per company policy.
• Ensure adherence to EHS, GMP, and regulatory requirements.

Skills

Team leadership

Strategic planning

Problem solving

Communication

Operations management

Education

Master's Degree in Material Management/Supply Chain Management

Tools

SAP

Oracle

Microsoft Dynamics

WMS

Job description

Role & responsibilities

Warehouse Operations Management

• Lead and manage all warehouse activities including receiving, storage, inventory management, dispatch, and material handling.
• Ensure optimum utilization of warehouse space, manpower, equipment, and resources.
• Monitor daily warehouse operations and implement continuous improvement initiatives.
• Develop warehouse plans to support production and business requirements.

Inventory Management

• Maintain accurate inventory records and stock reconciliation.
• Ensure timely receipt, storage, issuance, and dispatch of raw materials, packing materials, finished goods, and consumables.
• Monitor inventory levels and coordinate with procurement and production teams for replenishment.
• Conduct periodic physical stock verification and cycle counting.
• Investigate inventory discrepancies and implement corrective actions.

Logistics & Dispatch Coordination

• Coordinate with logistics and transportation teams for timely dispatch of finished goods.
• Ensure proper documentation for inbound and outbound shipments.
• Monitor vehicle loading, unloading, and transportation activities.
• Optimize warehouse-to-customer delivery processes.

ERP & Documentation Control

• Ensure accurate ERP transactions for material receipts, transfers, issues, and dispatches.
• Review warehouse reports related to inventory, stock aging, slow-moving inventory, and dispatch performance.
• Maintain warehouse records, SOPs, and documentation as per company requirements.
• Authorize warehouse transactions as per ERP privileges.

Safety, Quality & Compliance

• Ensure adherence to EHS (Environment, Health & Safety) standards within warehouse operations.
• Implement safe material handling and storage practices.
• Maintain compliance with GMP, regulatory requirements, and company policies.
• Ensure proper handling and disposal of rejected, damaged, or expired materials.
• Participate in internal, external, customer, and regulatory audits.

Team Leadership & Development

• Manage warehouse personnel and ensure proper workforce planning.
• Conduct induction, on-the-job training, and skill development programs.
• Establish performance targets and monitor team productivity.
• Develop a culture of safety, discipline, accountability, and continuous improvement.

Cross-Functional Coordination

• Coordinate with Production, Procurement, Quality Assurance, Planning, Finance, and Logistics teams.
• Support new projects, warehouse expansions, and process improvement initiatives.
• Ensure smooth flow of materials to avoid production disruptions.
• Participate in supply chain optimization and cost reduction initiatives.

Continuous Improvement

• Monitor warehouse KPIs such as inventory accuracy, order fulfilment, stock turnover, space utilization, and dispatch performance.
• Drive Lean, Kaizen, and process improvement initiatives.
• Identify opportunities for warehouse automation and digitalization.
• Implement best practices for inventory control and warehouse efficiency.

Requirements

• Master's Degree in Material Management/Supply Chain Management, and related disciplines.
• 9-14 years of experience in Warehouse Operations, Inventory Management, and Supply Chain.
• Strong knowledge of ERP systems (SAP, Oracle, Microsoft Dynamics, etc.).
• Experience in inventory control, material management, warehouse planning, and logistics coordination.
• Strong understanding of EHS, GMP, and regulatory compliance requirements.
• Excellent leadership, communication, and problem-solving skills.

Preferred Skills

• Warehouse Management Systems (WMS)
• Inventory Optimization
• Supply Chain Coordination
• Logistics Management
• Material Requirement Planning (MRP)
• Lean Warehouse Practices
• Team Building & Leadership
• Process Improvement & Cost Optimization
• Warehouse Operations
• Inventory Management
• Logistics
• Inventory Control
• Material Management
• ERP Systems
• WMS
• Dispatch Planning
• Stock Reconciliation
• Warehouse Safety
• Supply Chain Coordination
• Space Utilization
• Process Improvement
• Team Leadership
• Compliance Management