Walk-in | Office Administrator

Dbot Realty; Mumbai; On-site; INR 300,000 - 420,000; Full time

Job summary

Dbot Realty in Mumbai, India is seeking a dynamic Admin Executive to independently manage daily administrative activities and ensure smooth office functioning. The role demands high organization, quick problem-solving, and seamless coordination with multiple stakeholders.

The ideal candidate will handle procurement, records maintenance, vendor liaison, and upkeep of a safe, professional workspace, supporting HR and management as needed. Familiarity with MS Office is essential.

Qualifications

• Independent management of daily administrative activities.
• Strong organization and problem-solving abilities.
• Ability to coordinate with multiple stakeholders.
• Proficiency in MS Office and email communication.

Responsibilities

• Manage day-to-day office administration and operational activities.
• Coordinate with vendors, service providers, building management, housekeeping, security, and external agencies.
• Maintain administrative records, registers, documents, and trackers.
• Handle procurement of office supplies, pantry requirements, and other administrative materials.
• Monitor office infrastructure, facilities, utilities, maintenance, and repairs.
• Coordinate with vendors for maintenance and service-related activities.
• Maintain records of AMC, contracts, quotations, invoices, bills, and vendor documentation.
• Assist in managing office assets, inventory, and stock records.
• Ensure a clean, organised, safe, and professional workplace.
• Coordinate meetings, events, office activities, and other administrative requirements.
• Handle courier, dispatch, incoming/outgoing correspondence, and documentation.
• Support HR and Management with administrative requirements.
• Maintain confidentiality of company information and documents.
• Follow up with internal teams and external vendors to ensure tasks are completed within timelines.
• Identify administrative issues proactively and take corrective action.
• Prepare basic reports, MIS, and administrative summaries.

Skills

Detail-oriented

Dynamic

Follow-ups

Coordination

Verbal communication

Written communication

Planning & organising

Vendor management

Negotiation

Problem-solving

Independent work

MS Office

Excel

Confidentiality

Tools

MS Office

Excel

Job description

Role & responsibilities

We are looking for a dynamic, sharp, proactive, and detail-oriented Admin Executive who can independently manage day-to-day administrative activities and ensure smooth functioning of the office.

The ideal candidate should be highly organised, quick at problem-solving, comfortable coordinating with multiple stakeholders, and capable of handling responsibilities with minimal supervision.

Preferred candidate profile

• Manage day-to-day office administration and operational activities.
• Coordinate with vendors, service providers, building management, housekeeping, security, and other external agencies.
• Maintain and update administrative records, registers, documents, and trackers.
• Handle procurement of office supplies, stationery, pantry requirements, and other administrative materials.
• Monitor office infrastructure, facilities, utilities, maintenance, and repairs.
• Coordinate with vendors for timely completion of maintenance and service-related activities.
• Maintain records of AMC, contracts, quotations, invoices, bills, and vendor documentation.
• Assist in managing office assets, inventory, and stock records.
• Ensure that the workplace is maintained in a clean, organised, safe, and professional manner.
• Coordinate meetings, events, office activities, and other administrative requirements.
• Handle courier, dispatch, incoming/outgoing correspondence, and documentation.
• Support HR and Management with administrative requirements whenever required.
• Maintain confidentiality of company information and documents.
• Follow up with internal teams and external vendors to ensure tasks are completed within timelines.
• Identify administrative issues proactively and take corrective action.
• Prepare basic reports, MIS, and administrative summaries as required.

Key Skills & Competencies

The candidate should be:

• Sharp, alert, and highly detail-oriented
• Dynamic and proactive in approach
• Excellent at follow-ups and coordination
• Strong in verbal and written communication
• Good at planning, organising, and prioritising tasks
• Capable of handling multiple responsibilities simultaneously
• Good at vendor management and negotiation
• Strong problem-solving and decision-making ability
• Comfortable working independently with minimal supervision
• Proficient in MS Office, Excel, Word, and email communication
• Professional, disciplined, and presentable
• Able to maintain confidentiality and handle sensitive information responsibly