Walk-in | Factory Administration Manager

Amitoje India; Dadri; On-site; INR 600,000 - 900,000; Full time

Job summary

Amitoje India is seeking a hands-on Factory Administration Manager to oversee the overall administrative functions of the manufacturing facility. You will manage support staff, vendors, and ensure discipline and compliance to keep operations running smoothly.

The role demands strong organizational skills, proactive problem-solving, and comfort working in a factory environment with close collaboration with HR, security, maintenance and management.

Qualifications

• Experience in factory/plant/manufacturing administration.
• Experience in manufacturing/factory environment preferred.
• Strong vendor and manpower management.
• Good communication and interpersonal skills.
• Hands-on approach with the ability to drive issue resolution.

Responsibilities

• Manage day-to-day administrative operations of the factory.
• Ensure factory premises, offices, and facilities are maintained.
• Coordinate housekeeping, security, canteen, transport and other services.
• Monitor attendance, discipline and workplace practices.
• Coordinate with HR, security, maintenance and management.
• Supervise housekeeping, security guards, drivers and staff.
• Prepare duty rosters and shift requirements.
• Coordinate with manpower vendors and contractors.
• Maintain records and ensure compliance during audits.

Skills

Factory administration

Vendor management

Security management

Facility coordination

Team supervision

Job description

About the Role

We are looking for a Factory Administration Manager to take ownership of the overall administrative functioning of our manufacturing facility. The role will be responsible for ensuring smooth day-to-day operations of the factory, managing support staff and vendors, maintaining discipline and compliance, and coordinating essential employee and facility requirements.

The ideal candidate should be highly hands-on, organised, proactive and comfortable working in a factory environment.

Key Responsibilities

1. Factory Administration

• Manage the day-to-day administrative operations of the factory.
• Ensure the factory premises, offices, common areas and employee facilities are maintained properly.
• Coordinate housekeeping, security, canteen, transport and other facility services.
• Monitor attendance, punctuality, discipline and general workplace practices.
• Ensure smooth coordination between factory operations, HR, security, maintenance and management.

2. Manpower & Support Staff Management

• Supervise housekeeping, security guards, helpers, drivers and other administrative support staff.
• Prepare and monitor duty rosters and shift requirements.
• Coordinate with manpower vendors and contractors.
• Ensure adequate manpower availability for administrative and support functions.
• Monitor vendor performance and resolve day-to-day manpower issues.

3. Security & Access Control

• Manage factory security operations and security personnel.
• Ensure proper entry/exit procedures for employees, workers, visitors, vehicles and material.
• Maintain visitor and vehicle records.
• Monitor CCTV, access control and security protocols.
• Coordinate with management in case of incidents, theft, misconduct or security concerns.

4. Facility & Infrastructure Management

• Ensure proper functioning and upkeep of factory infrastructure.
• Coordinate with maintenance teams/vendors for electrical, plumbing, civil, air-conditioning and other facility-related requirements.
• Track repairs, breakdowns and maintenance activities.
• Maintain administrative assets, furniture, equipment and office infrastructure.

5. Employee Facilities

• Oversee canteen and food service operations.
• Manage drinking water, sanitation, washrooms and other employee welfare facilities.
• Coordinate transportation and other employee support services wherever applicable.
• Regularly inspect facilities and ensure issues are resolved promptly.

6. Vendor & Contractor Management

• Manage relationships with housekeeping, security, canteen, transport, facility and other service vendors.
• Negotiate and coordinate service requirements with vendors.
• Verify service quality, manpower deployment and bills before submission.
• Ensure vendors comply with company policies and statutory requirements.

7. Compliance & Documentation

• Maintain factory administration records, registers and documentation.
• Support HR/management in statutory and labour-related administrative requirements.
• Ensure required licenses, contracts, AMC records and facility documentation are properly maintained.
• Coordinate during audits, inspections and visits by external authorities wherever required.

8. Procurement & Administrative Expenses

• Raise and coordinate purchase requirements for administrative and facility items.
• Monitor consumption of housekeeping materials, stationery, uniforms, PPE/support items and other administrative supplies.
• Maintain appropriate inventory levels and control unnecessary expenditure.
• Ensure administrative expenses remain within approved budgets.

9. Emergency & Incident Management

• Act as a key point of coordination during emergencies or incidents at the factory.
• Ensure emergency contact lists, first-aid arrangements, fire safety equipment and emergency procedures are maintained.
• Coordinate with relevant internal teams and external agencies when required.

What We Are Looking For

• 510 years of experience in factory administration, plant administration, manufacturing administration, facility management or industrial administration.
• Experience working in a manufacturing/factory environment is strongly preferred.
• Strong vendor and manpower management skills.
• Good understanding of factory discipline, security, housekeeping and employee facilities.
• Strong follow-up and problem-solving ability.
• Good communication and interpersonal skills.
• Ability to manage multiple responsibilities and work independently.
• Hands-on approach with the ability to personally drive closure of operational issues.
• Comfortable working closely with factory workers, supervisors, vendors and senior management.

Preferred Background

Candidates from manufacturing, furniture, engineering, automotive, fabrication, construction or other industrial environments will be preferred.

Key Success Measures

• Smooth and disciplined day-to-day functioning of the factory.
• Clean, safe and well-maintained premises.
• Reliable security, housekeeping, canteen and support services.
• Effective vendor and manpower management.
• Timely resolution of administrative and facility issues.Proper documentation, compliance and cost control.
• High employee satisfaction with factory facilities.

This is a hands-on factory role and is best suited to someone who enjoys being on the ground, solving problems and ensuring that the factory runs smoothly every day.