Factory Admin Lead

Mars UK; Pune District; On-site; INR 600,000 - 750,000; Full time

Job summary

Mars UK in Pune, India, seeks a diligent Factory Admin Officer to oversee admin, labour law compliance, and contractor labour management at the factory. You will coordinate canteen, transport, uniforms, welfare facilities, and maintain essential records with stakeholders.

Responsibilities include managing statutory returns, payroll inputs, audits with state authorities, apprenticeship programs under NAPS, and budget adherence for admin activities.

Qualifications

• University degree or equivalent in Labour/Industrial Relations, with 5–7 years in factory administration or 7–10 years in related roles.
• Excellent communication, interpersonal, and decision-making abilities.
• Knowledge of Maharashtra Labour laws (Factories Act, CLRA, Private Security Guard Act, Mathadi, etc.) and statutory compliance.

Responsibilities

• Manage Labour Compliances and statutory returns as per state laws.
• Oversee Overtime, attendance, payroll input, and salary-related records at plant level.
• Admin duties: canteen, transport, uniforms, and welfare facilities with IFM/Sodexo partners.
• Contract Labour management: lifecycle management and contractor payments after compliance checks.
• Budget monitoring for admin activities and PR/PO alignment within guardrails.
• Support audits for HSE, QMS, FSSAI, and RWA; contribute to governance and risk controls.
• Onboarding support, attendance, and engagement initiatives for factory associates.

Skills

Communication

Interpersonal skills

Analytical

Problem solving

Conflict management

Education

University degree in Labour/Industrial Relations

Job description

Job Description

Job Purpose

The Factory Admin Officer will play a critical role in managing the Admin, Labour Law Compliances, Contract Labour Management and welfare facilities at the factory.

Job Responsibilities

Management of Labour Compliances

• Adherence to working hours Policy including Overtime, weekly off, Holidays etc. in due adherence to statutory compliance as per state of Maharashtra.

• Statutory Returns filing as per defined Labour Laws

• Managing Site inspection w.r.to Government Authorities visit pertaining Office of Labour, PF, ESIC, Security

• Guard Board and Mathadi Board etc.

• Contract Labour Management- Lifecycle Management of Contractor Manpower with the help of Contractors,

• Bills processing of Contractors after due compliance check of statutory record(Form 16, Form 17 etc), Minimum

• Wages, and statutory deductions/contributions

• Labour Laws Compliance Audit of Contractor

• Apprenticeship engagement under NAPS Scheme through TPA.

Payroll Management

• Cross-checking of Leave, Salary, Statutory contribution (PF,ESIC, etc) details of on roll Associates

• Monthly attendance input to Payroll Specialist for the purpose of Salary Computation

• Maintenance of Monthly Payroll Register, Leave register, Manpower details and related MIS at Plant Level

Facility Management

• Responsible for smooth operation of Canteen , Transport Vehicle Management , and Uniform Change Room with the help of IFM/Sodexo.

• PPE Management for Associates & Visitors

• Monthly Audit of services extended by Sodexo pertaining to Canteen, Transport, Security and Housekeeping.

• Associate Engagement and Connect

• Extending Admin support to action items of Committees (Canteen, Transport,& Cultural) constituted in the factory

• Management of Celebration activities pertaining to Associate Birthday, Farewell, Long Service Award, R&R Event, Family day connect etc.

• Grievance Management which includes record keeping of Grievance and issue resolution details in due consultation with stakeholders

• Onboarding Support for associates in terms of ensuring joining formalities, issuance of I-Card, Business cards, Travel portal Login etc.

• Supporting site based reward and recognition initiatives

Budget Management and PR/PO Management

• Monitoring of Budget vs Actual and work within the allocated budget including IFM

• PR/PO management basis the planned activities within the guardrails of allocated Budget.

• Responsible for bringing in cost optimization initiatives in the area of Admin by partnering in cost optimization projects pertaining to admin.

• Vsitor Management- Managing the requirements during the planned visits at the site.

• Support facilities related Audit Requirements for HSE, QMS, FSSAI & RWA

• Support the plant manager with all communications related to factory associates.

• Maintenance of personnel files of Associates for factory based associates.

• Lead Projects related to Associate’s safety, health and wellness in due guidance of HSE Manager of Site

Job Specifications/Qualifications

• Preferred qualification: University degree or equivalent, preferably in in Labor/Industrial Relations with 5 to 7 years in factory administration. Or 7 to 10 years’ experience in handling factory administration & Labor relations

• Ability to interact and develop relationships with all levels of associates, including senior management, to influence desired outcomes

• Strong communication, written and interpersonal skill

• Strong analytical, problem-solving, conflict management and decision making skills

• Have fundamental understanding of Labour laws applicable to State of Maharashtra like Factories Act, CLRA Act, Private Security Guard Act, Mathadi, etc